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Marketing Operations Assistant

1 week, 4 days ago
Philippines
Full-time
Junior
Marketing Specialist
Marketing and Growth
ClickUp CRM Facebook Ads
Apply Now
Virtual Assist

Virtual Assist

Virtual Assist offers a variety of virtual assistant services aimed at enhancing business efficiency by providing comprehensive administrative support, such as calendar management, email handling, data entry, and document preparation, allowing clients ...

Professional Services
Founded 2020
View All Jobs 10

Description

  • Own recurring client communication, including weekly or biweekly updates, check-ins, and proactive outreach when results change.
  • Serve as the primary day-to-day contact for client questions, requests, and concerns, escalating strategic issues to the founder as needed.
  • Manage client onboarding, including welcome emails, intake coordination, expectation-setting, and first-30-day support.
  • Track client milestones, renewal dates, and retention opportunities to help prevent cancellations.
  • Assist with building and launching Meta ad campaigns, including audience setup, creative uploads, and campaign structure.
  • Pull ad performance data and prepare client-ready reports on a weekly or biweekly basis.
  • Coordinate with designers, ad specialists, and social media managers to keep deliverables on time and on brand.
  • Help build and update landing pages, lead forms, and automation sequences in GoHighLevel.
  • Manage project tracking, deadlines, task assignments, and internal workflow across active client accounts.
  • Handle inbox management, scheduling, calendar coordination, CRM updates, and other operational tasks.
  • Support lead follow-up, appointment setting, sales materials, competitor research, and the agency’s own social media execution.
  • Identify and suggest process improvements, new tools, or workflow optimizations to improve efficiency.

Requirements

  • 2+ years of experience as a Virtual Assistant, Marketing Assistant, or Operations Coordinator in an agency or marketing environment.
  • Strong written English communication with the ability to draft professional client-facing emails with minimal editing.
  • Experience with Meta Ads Manager or demonstrated ability to learn it quickly.
  • Comfort working inside CRMs, project management tools, and marketing platforms.
  • Highly organized with strong time management and the ability to manage multiple client accounts simultaneously.
  • Proactive mindset with the ability to identify and solve problems before being asked.
  • Reliable, consistent, and accountable in completing assigned work.
  • Preferred experience with GoHighLevel (GHL) or similar all-in-one marketing platforms.
  • Preferred familiarity with dental, healthcare, or B2B service industry marketing.
  • Preferred experience pulling and formatting ad performance reports.
  • Preferred background in social media management, especially Instagram.
  • Preferred familiarity with landing page builders, email automation, and funnel tools.

Benefits

  • Monday to Friday schedule, 40 hours per week.
  • Work-from-home arrangement.
  • Night shift schedule (PH time) aligned with US business hours.
  • Paid training.
  • Bonus pay available.

Interested in this position?

Apply directly on the company website

Apply Now

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