Marketing Operations Assistant

1 week, 4 days ago
Full-time
Junior
Marketing and Growth
Virtual Assist

Virtual Assist

Virtual Assist offers a variety of virtual assistant services aimed at enhancing business efficiency by providing comprehensive administrative support, such as calendar management, email handling, data entry, and document preparation, allowing clients ...

Professional Services
Founded 2020

Description

  • Own recurring client communication, including weekly or biweekly updates, check-ins, and proactive outreach when results change.
  • Serve as the primary day-to-day contact for client questions, requests, and concerns, escalating strategic issues to the founder as needed.
  • Manage client onboarding, including welcome emails, intake coordination, expectation-setting, and first-30-day support.
  • Track client milestones, renewal dates, and retention opportunities to help prevent cancellations.
  • Assist with building and launching Meta ad campaigns, including audience setup, creative uploads, and campaign structure.
  • Pull ad performance data and prepare client-ready reports on a weekly or biweekly basis.
  • Coordinate with designers, ad specialists, and social media managers to keep deliverables on time and on brand.
  • Help build and update landing pages, lead forms, and automation sequences in GoHighLevel.
  • Manage project tracking, deadlines, task assignments, and internal workflow across active client accounts.
  • Handle inbox management, scheduling, calendar coordination, CRM updates, and other operational tasks.
  • Support lead follow-up, appointment setting, sales materials, competitor research, and the agency’s own social media execution.
  • Identify and suggest process improvements, new tools, or workflow optimizations to improve efficiency.

Requirements

  • 2+ years of experience as a Virtual Assistant, Marketing Assistant, or Operations Coordinator in an agency or marketing environment.
  • Strong written English communication with the ability to draft professional client-facing emails with minimal editing.
  • Experience with Meta Ads Manager or demonstrated ability to learn it quickly.
  • Comfort working inside CRMs, project management tools, and marketing platforms.
  • Highly organized with strong time management and the ability to manage multiple client accounts simultaneously.
  • Proactive mindset with the ability to identify and solve problems before being asked.
  • Reliable, consistent, and accountable in completing assigned work.
  • Preferred experience with GoHighLevel (GHL) or similar all-in-one marketing platforms.
  • Preferred familiarity with dental, healthcare, or B2B service industry marketing.
  • Preferred experience pulling and formatting ad performance reports.
  • Preferred background in social media management, especially Instagram.
  • Preferred familiarity with landing page builders, email automation, and funnel tools.

Benefits

  • Monday to Friday schedule, 40 hours per week.
  • Work-from-home arrangement.
  • Night shift schedule (PH time) aligned with US business hours.
  • Paid training.
  • Bonus pay available.

Interested in this position?

Apply directly on the company website

Apply Now

Similar Roles

B2B Marketing Specialist (France)

Ajax Systems 251-1K Professional Services

Ajax Systems is hiring a B2B Marketing Specialist in France to develop and execute regional marketing initiatives that drive sales growth for B2B partners across France and Maghreb.

5 hours, 55 minutes ago

MSL

Veracyte 251-1K Pharmaceuticals

Veracyte is hiring a remote Medical Science Liaison to support its Decipher Urologic Cancers business by educating customers and field teams on novel diagnostics and serving as a scientific and clinical resource across the product lifecycle.

6 hours, 42 minutes ago

Media Sales Executive

Sporty Group 51-250 Media

A commercial media company in Cape Town is hiring a Media Sales Executive to drive advertising and subscription revenue for an upcoming major sports tournament.

7 hours, 19 minutes ago

Marketing Specialist

Sizanid Staffing Staffing & Recruiting

Marketing Specialists at a growing HR consulting and staffing firm will help build brand awareness, generate leads, and support revenue growth across several specialized marketing tracks.

Content Marketing CRM Google Ads SEO Social Media Marketing
8 hours, 25 minutes ago

You're on a roll! Sign up now to keep applying.

Sign Up

Already have an account? Log in

Used by 14,729+ remote workers