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Senior Executive Assistant

4 days, 2 hours ago
Pakistan, Kenya, South Africa
Full-time
Senior
Executive Assistant
Operations
Asana Monday.com Notion Trello
Apply Now
Pavago

Pavago

Pavago specializes in connecting small and medium-sized businesses with skilled offshore talent from Pakistan and Latin America, offering a streamlined recruitment process that enables the hiring, onboarding, and payment of remote employees at signific...

IT Services
Founded 2023
View All Jobs 438

Description

  • Manage complex executive calendars across multiple time zones, including scheduling, prioritization, and conflict resolution.
  • Manage executive inboxes, communications, calls, correspondence, reports, and presentations with discretion.
  • Coordinate domestic and international travel, itineraries, accommodations, transportation, logistics, and expense reconciliation.
  • Support strategic initiatives by tracking projects, action items, deadlines, deliverables, and stakeholder communications.
  • Organize executive, board, leadership, and off-site meetings, including agendas, presentations, notes, logistics, and follow-up.
  • Conduct research and prepare executive summaries, briefing materials, reports, and presentations.
  • Maintain confidential records, contracts, documentation, executive files, invoices, expense reports, and budget tracking.
  • Improve administrative systems, workflows, processes, and executive office operations.
  • Serve as a key contact for internal teams, external stakeholders, and senior leadership.

Requirements

  • 5+ years of experience as an Executive Assistant, Senior Administrative Assistant, Chief of Staff, or Executive Operations professional.
  • Proven experience supporting CEOs, founders, presidents, or C-suite executives.
  • Experience managing complex calendars, executive communications, and high-priority projects.
  • Strong organizational, project management, problem-solving, and decision-making skills.
  • Excellent written and verbal English communication skills.
  • High attention to detail, discretion, professionalism, resourcefulness, and ownership.
  • Ability to manage competing priorities calmly and work independently in a remote environment during U.S. business hours.
  • Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
  • Proficiency with Google Workspace, project management tools such as Asana, Monday.com, Notion, or Trello, and video platforms such as Zoom, Teams, or Google Meet.
  • Bachelor’s degree and experience in startups, consulting, finance, legal, technology, board support, or high-growth organizations preferred.

Benefits

  • Fully remote, full-time role aligned with U.S. business hours.
  • Long-term growth opportunities and potential progression into Chief of Staff, Executive Operations Manager, Operations Director, or Business Operations Lead roles.
  • High-visibility partnership with executive leadership and exposure to strategic business initiatives.
  • Opportunity to support C-suite decision-making and operations across diverse responsibilities.

Interested in this position?

Apply directly on the company website

Apply Now

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