Executive Assistant

9 hours, 1 minute ago
Full-time
Mid Level
Operations
Pavago

Pavago

Pavago specializes in connecting small and medium-sized businesses with skilled offshore talent from Pakistan and Latin America, offering a streamlined recruitment process that enables the hiring, onboarding, and payment of remote employees at signific...

IT Services
Founded 2023

Description

  • Manage executive inboxes in Microsoft Outlook, including prioritizing emails, drafting responses, and tracking follow-ups.
  • Coordinate complex calendars, meetings, scheduling changes, and time zones while resolving conflicts and protecting executive time.
  • Remain reachable by phone from 9:00 AM–5:00 PM CST to receive, document, and complete delegated tasks.
  • Track priorities, deadlines, projects, and follow-ups, confirming completion proactively.
  • Coordinate domestic and international travel arrangements, meeting agendas, notes, and action items.
  • Organize files, documentation, business records, vendor communications, research, reporting, and special projects.
  • Maintain accurate Salesforce CRM records and support ongoing operational workflows.
  • Communicate professionally with executives, clients, vendors, internal teams, and external partners on behalf of leadership.
  • Coordinate Zoom and Microsoft Teams meetings and ensure executives are prepared for commitments.

Requirements

  • 3+ years of experience as an Executive Assistant, Administrative Assistant, or similar executive support professional.
  • Experience managing executive inboxes and complex calendars.
  • Exceptional written and verbal English communication skills.
  • Demonstrated ability to handle confidential and sensitive information with discretion.
  • Availability by phone throughout 9:00 AM–5:00 PM CST.
  • Fast and accurate typing skills for documenting verbal instructions and managing real-time tasks.
  • Strong organization, multitasking, attention to detail, responsiveness, and independent ownership.
  • Professional experience interacting with clients and external stakeholders.
  • Proficiency with Microsoft Outlook, Microsoft Office 365, Zoom, Microsoft Teams, and Salesforce CRM.
  • Ability to work effectively in a fast-paced environment while managing multiple priorities.

Benefits

  • Full-time remote position.
  • U.S. business-hours schedule.
  • Structured interview process with screening, client interview, and onboarding.

Interested in this position?

Apply directly on the company website

Apply Now

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