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Executive Assistant

8 hours, 50 minutes ago
South Africa
Part-time
Senior
Executive Assistant
Operations
HubSpot
Apply Now
Assist World

Assist World

Assist World provides dedicated virtual assistant services, enabling businesses to streamline their operations and enhance productivity by matching clients with skilled virtual talent tailored to their specific needs.

IT Services
View All Jobs 106

Description

  • Manage administrative tasks and executive-level ad hoc projects from start to finish.
  • Review emails, draft responses in the executive’s tone, and manage follow-ups.
  • Follow up with customers, contacts, and stakeholders to ensure actions are completed.
  • Monitor outstanding tasks and proactively remind the executive of required actions.
  • Coordinate events, invitations, attendees, customer communications, and executive engagements.
  • Research vendors and suppliers, place orders, and coordinate delivery of materials and promotional merchandise.
  • Use HubSpot and internal systems to handle administrative requests.
  • Maintain accurate records using Google Sheets and other Google Workspace tools.
  • Identify process improvements that make the executive’s workflow more efficient.

Requirements

  • Proven Executive Assistant experience, ideally supporting senior executives or high-level professionals.
  • Experience working in a fast-paced environment with changing priorities.
  • Excellent written and verbal English communication skills.
  • Exceptional attention to detail, accuracy, responsiveness, and reliability.
  • Strong organizational, time-management, follow-through, and task-ownership skills.
  • Proactive approach with the judgment to work independently or escalate appropriately.
  • Ability to manage confidential information and executive communications.
  • Comfort managing multiple software platforms and learning new systems quickly.
  • Practical experience using AI tools, particularly Claude; prompt, integration, or custom AI skills experience is preferred.
  • Preferred experience with HubSpot, Google Workspace, Google Sheets, Slack, and Ramp.

Benefits

  • 100% remote work.
  • $50 birthday bonus.
  • $200 testimonial bonus.
  • No employee activity tracker.

Interested in this position?

Apply directly on the company website

Apply Now

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