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Executive Assistant - Part Time - Remote

2 weeks, 6 days ago
Argentina, Peru, Ecuador
Part-time
Mid Level
Executive Assistant
Project and Program Management
Asana ClickUp Monday.com Trello
Apply Now
Wall Street Quants

Wall Street Quants

Accelerate your finance career with WSQ's bootcamp led by Wall Street quants. Gain access to top industry experts, coding sessions, and tailored support for success in finance.

Education Services
1-10
Founded 2020
View All Jobs 7

Description

  • Attend selected meetings and document decisions, action items, owners, and deadlines.
  • Execute assigned action items, delegate remaining tasks, and track commitments through completion.
  • Manage the CEO’s inbox, calendar, appointments, reminders, priorities, and scheduling conflicts.
  • Prepare daily digests covering updates, decisions needed, deadlines, and unresolved issues.
  • Research vendors, talent, partners, services, purchases, healthcare providers, and business or personal decisions.
  • Evaluate options and provide recommendations covering cost, quality, risks, and next steps.
  • Coordinate domestic and international travel, including transportation, accommodations, itineraries, and documentation.
  • Coordinate vendors, obtain estimates, monitor deliverables, and follow up on incomplete work.
  • Track financial deadlines, receipts, payments, and administrative documentation.
  • Convert communications and ideas into organized tasks while documenting procedures and identifying automation or process improvements.

Requirements

  • At least 3 years of experience as an Executive Assistant, Personal Assistant, Administrative Assistant, Project Coordinator, or similar operator.
  • Direct experience supporting a founder, entrepreneur, or C-level executive preferred.
  • Excellent written and spoken English, organization, attention to detail, judgment, and follow-through.
  • Demonstrated proactive problem-solving, ownership, and ability to close loops.
  • Ability to communicate complex information clearly and respectfully challenge instructions when appropriate.
  • High integrity, professionalism, discretion, and confidentiality.
  • Proficiency with Google Workspace, Slack, Zoom, and project-management tools such as Monday.com, Asana, ClickUp, or Trello.
  • Willingness to learn automation tools, AI platforms, and unfamiliar technology.
  • Reliable computer, high-speed internet, quiet workspace, and backup internet access.
  • Availability for a consistent four-hour block Monday through Friday overlapping with US Eastern Time, with no conflicting work commitments; paid exercise and references required.

Benefits

  • USD $850–$1,000 monthly compensation based on experience and demonstrated ability.
  • Fully remote work with direct access to the CEO.
  • Meaningful ownership of business and personal operations.
  • Exposure to complex business decisions, research, systems, vendors, travel, and executive operations.
  • Opportunities to develop automation, AI, project-management, and operational skills.
  • Performance-based compensation reviews.
  • Potential to expand responsibilities and transition to full-time work.

Interested in this position?

Apply directly on the company website

Apply Now

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