Plutus Media Agency

Plutus Media is a full-service marketing agency based in Brooklyn, NYC, specializing in online marketing, website development, SEO, and more. They collaborate with businesses to develop industry-leading systems and strategies, offering a full suite of ...

Professional Services

Industrials

1-10 (5)

Founded 2016

2 open positions

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Executive Assistant

1 month, 2 weeks ago

Egypt, United Arab Emirates, Philippines

Full-time

Senior

Executive Assistant

Operations

Notion

Apply Now

Plutus Media Agency

Professional Services

1-10

Founded 2016

View All Jobs 2

Description

Manage and prioritize the Founder’s inbox, responding to straightforward matters when appropriate.
Own calendar scheduling, rescheduling, and meeting coordination.
Track follow-ups, commitments, conversations, meetings, and action items with internal and external stakeholders.
Research, coordinate, and book flights, accommodation, transportation, and other travel arrangements.
Organize invoices and receipts, verify billing details, and coordinate with finance contacts.
Liaise with teams, accountants, vendors, service providers, and other contacts on the Founder’s behalf.
Handle personal administration, logistics, bookings, and coordination.
Conduct research and comparisons and present clear findings and recommendations.
Convert voice notes and unstructured instructions into organized documents, Notion pages, Miro boards, action plans, and checklists.
Use AI tools and identify automation opportunities to improve administrative workflows while maintaining confidentiality.

Requirements

Previous Executive Assistant experience, ideally supporting a Founder, CEO, or senior executive.
Exceptional organizational skills, reliability, attention to detail, and follow-through.
Excellent written and spoken English.
Proactive approach with the ability to anticipate needs and act without constant direction.
Strong judgment and confidence making appropriate independent decisions.
Ability to turn incomplete or unstructured instructions into organized actions.
Strong research and problem-solving skills.
Tech-native and comfortable with ChatGPT, Claude, Notion, Google Workspace, Miro, and similar tools.
Comfort adopting AI tools and workflow automations; technical expertise is not required.
High discretion and trustworthiness when handling sensitive personal, financial, and business information.

Interested in this position?

Apply directly on the company website

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