Executive Assistant

8 hours, 49 minutes ago
Plutus Media Agency

Plutus Media Agency

Plutus Media is a full-service marketing agency based in Brooklyn, NYC, specializing in online marketing, website development, SEO, and more. They collaborate with businesses to develop industry-leading systems and strategies, offering a full suite of ...

Professional Services
1-10
Founded 2016

Description

  • Manage and prioritize the Founder’s inbox, responding to straightforward matters when appropriate.
  • Own calendar scheduling, rescheduling, and meeting coordination.
  • Track follow-ups, commitments, conversations, meetings, and action items with internal and external stakeholders.
  • Research, coordinate, and book flights, accommodation, transportation, and other travel arrangements.
  • Organize invoices and receipts, verify billing details, and coordinate with finance contacts.
  • Liaise with teams, accountants, vendors, service providers, and other contacts on the Founder’s behalf.
  • Handle personal administration, logistics, bookings, and coordination.
  • Conduct research and comparisons and present clear findings and recommendations.
  • Convert voice notes and unstructured instructions into organized documents, Notion pages, Miro boards, action plans, and checklists.
  • Use AI tools and identify automation opportunities to improve administrative workflows while maintaining confidentiality.

Requirements

  • Previous Executive Assistant experience, ideally supporting a Founder, CEO, or senior executive.
  • Exceptional organizational skills, reliability, attention to detail, and follow-through.
  • Excellent written and spoken English.
  • Proactive approach with the ability to anticipate needs and act without constant direction.
  • Strong judgment and confidence making appropriate independent decisions.
  • Ability to turn incomplete or unstructured instructions into organized actions.
  • Strong research and problem-solving skills.
  • Tech-native and comfortable with ChatGPT, Claude, Notion, Google Workspace, Miro, and similar tools.
  • Comfort adopting AI tools and workflow automations; technical expertise is not required.
  • High discretion and trustworthiness when handling sensitive personal, financial, and business information.

Interested in this position?

Apply directly on the company website

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