Pavago

Pavago specializes in connecting small and medium-sized businesses with skilled offshore talent from Pakistan and Latin America, offering a streamlined recruitment process that enables the hiring, onboarding, and payment of remote employees at signific...

IT Services

Information Technology

Founded 2023

647 open positions

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Executive Assistant

7 hours, 49 minutes ago

South Africa

Full-time

Mid Level

Executive Assistant

Operations

Salesforce

Apply Now

Pavago

IT Services

Founded 2023

View All Jobs 647

Description

Manage and organize executive email inboxes in Microsoft Outlook, prioritize urgent messages, draft responses, and ensure timely follow-up.
Own executive calendars across multiple time zones and coordinate scheduling to prevent conflicts and protect executive time.
Arrange Zoom and Microsoft Teams meetings, including invitations, logistics, and scheduling changes.
Provide phone-based executive support during U.S. Central business hours by receiving delegated tasks, capturing notes, and executing instructions promptly.
Coordinate domestic and international travel arrangements.
Prepare meeting agendas, presentations, reports, and supporting documentation.
Take meeting notes, track follow-up items, and maintain organized digital files and records.
Communicate professionally with clients, vendors, external partners, and internal teams on behalf of leadership when appropriate.
Maintain and update records in Salesforce CRM and track projects, deadlines, and executive priorities.
Assist with research, special projects, and vendor communication workflows as needed.

Requirements

3+ years of experience as an Executive Assistant, Administrative Assistant, or similar executive support role.
Proven experience managing executive calendars and high-volume email inboxes.
Exceptional written and verbal English communication skills.
Strong organizational and multitasking abilities with the ability to manage multiple priorities without missing deadlines.
Ability to handle confidential information with complete professionalism and discretion.
Fast and accurate typing skills for documenting phone-based instructions.
Experience coordinating meetings across multiple time zones.
Comfortable communicating directly with clients and external stakeholders.
Ability to work independently in a remote environment.
Availability during U.S. Central Time business hours (9:00 AM–5:00 PM CST).
Reliable internet connection and a professional home office setup.
Experience with Microsoft Outlook, Microsoft Office 365, Microsoft Teams, Zoom, and Salesforce CRM.

Benefits

Full-time remote position.
Work during U.S. business hours (U.S. Central Time).
Opportunity to support senior leadership in a high-trust, high-visibility role.
Simplified application process with a short self-recorded Spark Hire intro video.

Interested in this position?

Apply directly on the company website

Apply Now

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