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Executive Assistant (Operations & Client Coordination)

1 day, 10 hours ago
Pakistan
Full-time
Junior
Executive Assistant
Operations
Apply Now
Pavago

Pavago

Pavago specializes in connecting small and medium-sized businesses with skilled offshore talent from Pakistan and Latin America, offering a streamlined recruitment process that enables the hiring, onboarding, and payment of remote employees at signific...

IT Services
Founded 2023
View All Jobs 409

Description

  • Manage client inquiries, professional communications, follow-ups, and outstanding requests through resolution.
  • Coordinate contractors across projects by tracking assignments, deadlines, deliverables, progress, and potential delays.
  • Own GoHighLevel CRM management, including client records, pipelines, onboarding information, follow-ups, and data accuracy.
  • Manage the founder’s calendar, email, meetings, priorities, materials, action items, and scheduling conflicts.
  • Conduct market, inventory, competitor, and business research and present findings in structured summaries.
  • Track operational tasks and priorities to ensure deadlines are met and nothing falls through the cracks.
  • Provide leadership with clear visibility into active clients, deals, projects, and outstanding work.
  • Support daily check-ins and reduce the founder’s involvement in routine operational execution.

Requirements

  • 2+ years of experience supporting a founder, executive, or small-business owner.
  • Strong hands-on GoHighLevel (GHL) experience; required.
  • Experience managing client communication, follow-ups, and multiple operational workflows.
  • Proficiency with GoHighLevel, Gmail, Google Calendar, Google Docs, and Google Drive.
  • Excellent written and verbal English communication skills.
  • Strong organization, attention to detail, scheduling ability, and follow-through.
  • Ability to manage shifting priorities independently with minimal supervision in a remote environment.
  • Reliable responsiveness during U.S. business hours, with high-speed internet and a professional workspace.
  • Experience with Gamma, Google Slides, PowerPoint, NotebookLM, startups, automotive businesses, or contractor coordination preferred.

Benefits

  • Full-time, fully remote position.
  • U.S. business-hours schedule.
  • Direct work with an automotive-industry founder and high ownership of daily operations.
  • Opportunity for career growth into Senior Executive Assistant, Operations Coordinator, Operations Manager, or Chief of Staff roles.
  • Hands-on experience with GoHighLevel and modern business systems.

Interested in this position?

Apply directly on the company website

Apply Now

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