Executive Assistant (Operations & Client Coordination)

2 hours, 41 minutes ago
Full-time
Junior
Operations
Pavago

Pavago

Pavago specializes in connecting small and medium-sized businesses with skilled offshore talent from Pakistan and Latin America, offering a streamlined recruitment process that enables the hiring, onboarding, and payment of remote employees at signific...

IT Services
Founded 2023

Description

  • Manage inbound client inquiries, prioritize urgent requests, and maintain a high-quality client experience.
  • Draft and send professional client communications, including updates, summaries, and follow-ups.
  • Coordinate with freelance contractors on active projects and deals, tracking progress, timelines, and deliverables.
  • Maintain and organize CRM records in GoHighLevel (GHL), ensuring client and deal data is accurate and current.
  • Support onboarding by collecting, organizing, and managing client information.
  • Manage calendar scheduling, meetings, and daily priorities using Google Calendar and Gmail.
  • Prepare materials and context for client or partner calls and support daily check-ins.
  • Conduct light research, including market comparisons, inventory checks, and basic data gathering.
  • Organize and present relevant information to support decision-making.
  • Ensure smooth communication across clients, contractors, and internal workflows.

Requirements

  • 2+ years of experience supporting a founder, executive, or small business owner.
  • Strong hands-on experience with GoHighLevel (GHL).
  • Proficiency in Google Workspace (G Suite), including Gmail, Google Calendar, Google Docs, and Google Drive.
  • Experience managing client communication and follow-ups.
  • Strong organizational and multitasking abilities.
  • Excellent written and verbal English communication skills.
  • Ability to work independently and manage shifting priorities effectively.
  • Reliable internet connection and a professional remote work setup.
  • Comfortable working U.S. business hours.
  • Experience with Gamma or similar presentation tools, slide creation tools, or Notebook LM is a plus.

Interested in this position?

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