Executive Assistant - Mexico

16 hours, 5 minutes ago
Full-time
Mid Level
Customer and Technical Support
Pavago

Pavago

Pavago specializes in connecting small and medium-sized businesses with skilled offshore talent from Pakistan and Latin America, offering a streamlined recruitment process that enables the hiring, onboarding, and payment of remote employees at signific...

IT Services
Founded 2023

Description

  • Manage calendars, scheduling, meetings, and day-to-day executive coordination.
  • Support leadership with administrative tasks, operational follow-ups, and workflow organization.
  • Coordinate onboarding workflows and maintain organized operational processes.
  • Communicate with internal teams, clients, and stakeholders to ensure smooth execution.
  • Maintain clean, accurate, and organized documentation across systems and records.
  • Track operational updates, requests, deadlines, and ongoing workflows.
  • Organize digital files, shared systems, and internal records for easy accessibility.
  • Work across Google Workspace, Slack, CRM systems, and operational tools daily.
  • Ensure tasks, reminders, and follow-ups are completed accurately and on time.
  • Identify operational gaps, inconsistencies, or missed details before they become issues.
  • Support process improvements and help create more efficient workflows.
  • Assist with administrative coordination and operational support across departments.

Requirements

  • 3+ years of experience as an Executive Assistant, Administrative Assistant, Operations Coordinator, or Virtual Assistant.
  • Strong experience supporting executives, teams, or operational workflows.
  • Excellent organizational skills with exceptional attention to detail.
  • Strong written and verbal English communication skills.
  • Experience managing calendars, scheduling, documentation, and administrative coordination.
  • High proficiency with Google Workspace, Slack, CRM systems, and online collaboration tools.
  • Ability to multitask, prioritize, and manage multiple responsibilities independently.
  • Proactive mindset with strong problem-solving and follow-through ability.
  • Comfortable working in fast-moving remote environments with minimal supervision.
  • Professional, reliable, and highly organized approach to work.
  • Experience supporting onboarding or operations-heavy workflows is preferred.
  • Experience working in startup or high-growth business environments is preferred.
  • Familiarity with operational documentation, SOPs, or workflow tracking systems is preferred.
  • Experience improving internal processes or administrative systems is preferred.

Benefits

  • Fully remote position with structured systems and clear expectations.
  • Opportunity to work directly with leadership in a growing business.
  • High-impact role with strong ownership and autonomy.
  • Opportunity to improve workflows and operational processes.
  • Exposure to operations, onboarding, executive support, and business coordination.
  • Long-term growth opportunity within operations and executive support.

Interested in this position?

Apply directly on the company website

Apply Now

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