Senior Executive Assistant (Operations-Focused) | Philippines & LATAM

1 hour, 21 minutes ago
Hire Hawk

Hire Hawk

We help businesses hire talent globally, compliantly, and with a smile. We manage all planning, sourcing, vetting, hiring, payroll, and performance management.

Description

  • Own complex calendar and inbox management across three companies, using prioritization judgment to manage requests and next actions.
  • Act as a gatekeeper and decision-support partner by triaging requests, drafting responses, and recommending next steps.
  • Prepare and organize board materials, executive reports, and leadership documentation with accuracy and confidentiality.
  • Track cross-company projects, deliverables, and deadlines to keep critical work visible and on schedule.
  • Coordinate cross-functional initiatives by aligning stakeholders, running follow-ups, and removing execution blockers.
  • Improve internal workflows by documenting processes, streamlining recurring work, and introducing more efficient systems.
  • Support basic bookkeeping workflows in QuickBooks, including transaction categorization and finance administration tasks.
  • Provide light marketing and administrative coordination support through task-based execution.
  • Help drive internal AI adoption by identifying repeatable work, testing tools, and creating simple playbooks for team use.
  • Maintain strong executive support through meeting prep, context briefs, and proactive reminders.

Requirements

  • 4–8+ years of experience supporting senior executives, ideally across multiple leaders or business lines.
  • Proven operational ownership beyond administrative support, including improving workflows or building systems.
  • Strong calendar and inbox management skills with sound prioritization judgment.
  • Experience preparing executive-ready materials such as board decks, reports, leadership documentation, or meeting briefs.
  • Track record of coordinating cross-functional work and driving follow-through in ambiguous, fast-changing environments.
  • Comfort with task/project management, documentation, and collaboration tools.
  • Curiosity about AI tools and using them to improve efficiency.
  • Nice-to-have: Direct experience supporting board-level stakeholders, governance materials, or investor-style reporting.
  • Nice-to-have: Exposure to QuickBooks and basic bookkeeping workflows, including categorization and reconciliation support.
  • Nice-to-have: Experience working in multi-entity environments such as holding companies, multiple brands, or multiple legal entities.
  • Nice-to-have: Background or exposure to financial advisory, accounting/advisory, or e-commerce/retail operations.

Benefits

  • Remote full-time contractor role.
  • Compensation of USD $1,500 to $1,900 per month.
  • Monday to Friday schedule aligned to U.S. time zones (MST or EST).
  • Access to a $200K+ perk marketplace with discounts on 150+ global services.
  • Option to withdraw up to 50% of approved earnings before payday.

Interested in this position?

Apply directly on the company website

Apply Now

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