Executive Assistant

8 hours, 48 minutes ago
Full-time
Mid Level
Operations
Pavago

Pavago

Pavago specializes in connecting small and medium-sized businesses with skilled offshore talent from Pakistan and Latin America, offering a streamlined recruitment process that enables the hiring, onboarding, and payment of remote employees at signific...

IT Services
Founded 2023

Description

  • Manage complex executive calendars across internal and external meetings, travel, events, and multiple time zones.
  • Prioritize requests, anticipate scheduling conflicts, and optimize executives’ time usage.
  • Draft, proofread, and send emails, memos, and other correspondence on behalf of executives.
  • Screen calls, messages, and requests, escalating only items requiring executive attention.
  • Serve as a liaison between executives and employees, clients, partners, and other stakeholders.
  • Prepare agendas, talking points, briefing documents, and background materials for meetings.
  • Record meeting minutes, track action items, and ensure timely follow-up on commitments.
  • Coordinate domestic and international travel, itineraries, transportation, and last-minute changes.
  • Process reimbursements and expense reports accurately and on time.
  • Support research, data gathering, reporting, onboarding/offboarding, and other administrative operations while handling confidential information with discretion.

Requirements

  • 3+ years of experience supporting senior executives.
  • Proficiency with Microsoft Office and Google Workspace.
  • Experience managing complex calendars and travel itineraries.
  • Excellent written and verbal communication skills.
  • Strong organization, attention to detail, and proactive problem-solving ability.
  • Comfort working in fast-paced, high-pressure environments.
  • Preferred experience in high-growth startups, professional services, or executive-level support roles.
  • Familiarity with collaboration tools such as Slack, Zoom, Notion, and Asana.
  • Experience handling sensitive or confidential information.
  • Background supporting multiple executives simultaneously.

Benefits

  • Full-time remote position.
  • Working hours aligned to U.S. client business hours with flexibility for executive schedules, travel, and urgent needs.
  • Opportunity to work closely with senior executives in a high-impact support role.
  • Practical interview task and direct client interaction during the hiring process.

Interested in this position?

Apply directly on the company website

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