Legal Executive Assistant (Remote) | LATAM

8 hours, 45 minutes ago
Hire Hawk

Hire Hawk

We help businesses hire talent globally, compliantly, and with a smile. We manage all planning, sourcing, vetting, hiring, payroll, and performance management.

Description

  • Own and manage the COO’s calendar, including scheduling, prioritization, conflict resolution, and protection of focus time.
  • Manage the COO’s inbox by triaging messages, flagging urgent items, drafting responses, and ensuring follow-through.
  • Draft and send internal communications on behalf of the COO to attorneys, paralegals, case managers, and staff.
  • Handle external correspondence with vendors, courts, opposing counsel, and referral partners.
  • Relay COO directives across departments and track deliverables through completion.
  • Coordinate with vendors by scheduling calls, tracking open items, and following up on agreements.
  • Maintain operational documents, SOPs, and firm-wide reference materials.
  • Prepare materials for leadership meetings and reporting.
  • Support HR-adjacent tasks, including drafting personnel communications and tracking documentation.
  • Track key legal dates and coordinate logistics for mediations, depositions, hearings, trials, and other legal events.

Requirements

  • 3+ years of experience as an Executive Assistant supporting senior leadership.
  • Law firm or legal environment experience is required.
  • Strong preference for experience in Personal Injury, with openness to Employment Law workflows.
  • Proven ability to manage complex, high-volume calendars and inboxes.
  • Excellent written communication skills with the ability to draft correspondence independently.
  • High level of professionalism and discretion when handling confidential matters.
  • Tech-savvy experience with Google Workspace and task management tools.
  • Experience with legal case management software such as Filevine is a plus.
  • Experience coordinating legal proceedings such as depositions, mediations, hearings, and trials.
  • Experience working with remote teams or virtual assistants.
  • Bilingual English/Spanish is required.

Benefits

  • Remote, full-time contractor role.
  • Compensation of USD $1,200 to $1,400 per month.
  • Schedule of Monday to Friday, 9:00 am to 6:00 pm PST.
  • Access to a $200k+ perk marketplace with instant discounts on 150+ services.
  • Access to up to 50% of approved earnings before payday.
  • No credit checks or fees for early access to earnings.

Interested in this position?

Apply directly on the company website

Apply Now

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