Admin Executive Assistant

5 hours, 26 minutes ago
Full-time
Mid Level
Operations
Pavago

Pavago

Pavago specializes in connecting small and medium-sized businesses with skilled offshore talent from Pakistan and Latin America, offering a streamlined recruitment process that enables the hiring, onboarding, and payment of remote employees at signific...

IT Services
Founded 2023

Description

  • Manage calendars, scheduling, meeting logistics, and operational coordination workflows.
  • Coordinate communication across leadership, clients, operations teams, and vendors.
  • Anticipate operational needs and protect leadership bandwidth.
  • Ensure tasks, deadlines, and follow-ups move forward without delays.
  • Maintain organized, audit-ready documentation across systems.
  • Support compliance-sensitive workflows within ITAD operations.
  • Track client onboarding progress, operational workflows, internal updates, and documentation changes.
  • Identify inconsistencies in dates, records, schedules, onboarding data, and documentation.
  • Validate names, records, numbers, and workflow details before execution.
  • Maintain clean, structured, and searchable operational systems and records.

Requirements

  • 3+ years of experience in executive assistant, administrative assistant, operations support, virtual assistant, or compliance-focused administrative roles.
  • Strong experience with Google Workspace.
  • Strong experience with Slack.
  • Experience with CRM systems such as Salesforce or similar platforms.
  • Exceptional attention to detail and organizational ability.
  • Strong written and verbal English communication skills.
  • Ability to work independently with minimal supervision.
  • Strong operational follow-through and accountability.
  • High level of professionalism and confidentiality.
  • Experience in ITAD environments, compliance-heavy industries, or operations-focused businesses is preferred.
  • Experience supporting founders, executives, or leadership teams is preferred.
  • Familiarity with audit preparation, compliance workflows, onboarding coordination, and operational tracking systems is preferred.

Benefits

  • Fully remote role with U.S. business hours.
  • Long-term growth potential.
  • Clear path toward operations and compliance leadership roles.
  • High-trust role with direct exposure to leadership.
  • Opportunity to improve and organize operational systems.
  • Structured, process-driven work environment.

Interested in this position?

Apply directly on the company website

Apply Now

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