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Executive Assistant (United Kingdom)

4 hours, 56 minutes ago
United Kingdom
Full-time
Mid Level
Executive Assistant
Operations
DevSecOps GitLab
Apply Now
GitLab

GitLab

GitLab: The comprehensive DevOps platform revolutionizing software development with automation, AI workflows, and essential tools for efficient collaboration.

Internet Software & Services
1K-5K
Founded 2014
View All Jobs 120

Description

  • Support the VP of Engineering, Security and the VP of Engineering, AI with scheduling, logistics, communication, and day-to-day execution.
  • Manage complex calendars by vetting requests, resolving conflicts, recommending tradeoffs, and protecting time for highest-impact work.
  • Prepare complete agendas and meeting materials from high-level descriptions and linked documents.
  • Coordinate and execute large internal events, including engineering summits, team hackathons, and fastboots.
  • Maintain regular communication cadences and proactively flag items requiring review, decisions, or escalation.
  • Track updates from direct reports, peers, and cross-functional partners to provide visibility into progress, dependencies, and deliverables.
  • Manage weekly planning, execution meetings, and formal engineering reviews for both engineering organizations.
  • Coordinate travel logistics, including flights, ground transportation, hotels, visas, and supporting documentation.
  • Process expense reports, monitor reimbursements, and maintain accurate administrative workflows.
  • Partner with People Operations, IT, Security, recruiting, and other Executive Assistants on onboarding, interviews, onsites, events, and coverage.

Requirements

  • Experience supporting senior leaders with complex calendars, travel, expenses, and shifting priorities across multiple workstreams.
  • Experience working in a technology environment.
  • Ability to anticipate needs, identify risks early, and work independently in an all-remote, fast-changing company.
  • Experience handling sensitive and confidential information while maintaining accurate schedules, documentation, and workflows.
  • Strong written and verbal communication skills in English.
  • Comfort using Google Workspace, Slack, Zoom, Navan, Reclaim.ai (not critical), and similar administrative or expense platforms.
  • Ability to synthesize information from multiple sources into agendas, summaries, trackers, and leadership preparation materials.
  • Experience collaborating across functions and with people from different backgrounds.
  • Transferable experience from administrative support, project coordination, or related operational roles is welcomed.
  • Candidates with varying levels of experience are encouraged to apply, and not every qualification is required.

Benefits

  • Flexible Paid Time Off.
  • Benefits to support health, finances, and well-being.
  • Team Member Resource Groups.
  • Equity Compensation and Employee Stock Purchase Plan.
  • Growth and Development Fund.
  • Parental leave.
  • Home office support.

Interested in this position?

Apply directly on the company website

Apply Now

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