Executive Assistant

3 months, 1 week ago
Full-time
Mid Level
Operations
Outsourced Staff

Outsourced Staff

Outsourced Staff provides high-performing dedicated teams of tech, digital, and customer support specialists in the Philippines, helping businesses reduce costs and increase productivity.

Professional Services
11-50

Description

  • Manage the General Manager’s calendar, schedule meetings, coordinate appointments, and set reminders for deadlines and events.
  • Arrange travel plans, itineraries, and accommodations.
  • Organize and maintain files, documents, reports, and databases.
  • Track project timelines, tasks, and deliverables using Monday.com and provide progress updates to the General Manager.
  • Assist with coordinating environmental research projects and meeting deadlines.
  • Draft, proofread, and edit emails, reports, presentations, meeting agendas, and minutes.
  • Manage communications and ensure timely responses and follow-ups with internal teams and external stakeholders.
  • Conduct research, compile data for reports, presentations, publications, and environmental initiatives.
  • Review scientific and technical documents for accuracy, grammar, formatting, consistency, and quality.
  • Assist with grant applications, proposals, environmental assessments, and other administrative or operational tasks.

Requirements

  • 3+ years of proven experience as a Virtual Assistant, Executive Assistant, or Personal Assistant.
  • Proficiency in Microsoft Office Suite and emerging technologies such as AI tools, cloud services, and VoIP.
  • Strong skills in word processing, spreadsheets, and online scheduling tools such as Outlook and Google Calendar.
  • Excellent phone, email, and messaging communication skills.
  • Strong organizational, time management, and written communication abilities.
  • Ability to work with discretion, confidentiality, and professionalism.
  • Experience with social media management, especially LinkedIn, is preferred.
  • Access to a quiet, dedicated workspace is required.
  • Experience with Xero is an advantage.
  • Familiarity with environmental software or databases is a plus.

Benefits

  • Full-time remote work-from-home role.
  • Opportunity to support multiple businesses and environmental projects.
  • Work with a long-established company with more than 20 years of industry experience.

Interested in this position?

Apply directly on the company website

Apply Now

Similar Roles

Chief of Staff, Enterprise

Coursera 1K-5K Internet Software & Services

Coursera is hiring a Chief of Staff to support the Enterprise GM in driving company-wide strategic alignment, transformation, and execution across functions.

Google Tag Manager
5 hours, 19 minutes ago

Maior - Executive Operations Coordinator

Jobrack 11-50 Professional Services

Executive Operations Coordinator for Maior, a consulting firm serving law and accounting clients, supporting the CEO’s daily operations while helping build AI-enabled workflows and automation to speed up internal and client delivery.

LLM
5 hours, 34 minutes ago

Home Health Operations Support Specialist

Sallysupport IT Services

Executive Assistant / Operations Support Specialist needed to support a growing home health business and related operations by coordinating clinical, administrative, and later marketing tasks across multiple systems.

CRM Digital Marketing
5 hours, 49 minutes ago

Strategy & Operations Lead

Talentpluto, Inc. 1-10 Recruiting

A fast-growing healthcare technology company is hiring a remote cross-functional operator to build and standardize core business functions as the team scales.

5 hours, 49 minutes ago

You're on a roll! Sign up now to keep applying.

Sign Up

Already have an account? Log in

Used by 14,729+ remote workers