Hire Hawk

We help businesses hire talent globally, compliantly, and with a smile. We manage all planning, sourcing, vetting, hiring, payroll, and performance management.

43 open positions

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Executive Assistant to the CEO

1 month ago

Mexico, El Salvador, Honduras, Nicaragua, Ecuador, Philippines

Full-time

Mid Level

Executive Assistant

Project and Program Management

Apply Now

Hire Hawk

We help businesses hire talent globally, compliantly, and with a smile. We manage all planning, sourcing, vetting, hiring, payroll, and performance management.

View All Jobs 43

Description

Turn the CEO’s priorities into action plans with owners, deadlines, and follow-up steps.
Coordinate stakeholders, identify blockers, and ensure project commitments are completed.
Build and maintain systems for tracking projects, decisions, deadlines, open questions, and follow-ups.
Coordinate hiring activities, including job postings, sourcing, screening, interviews, candidate communication, and onboarding.
Translate verbal requests and ideas into organized briefs, documents, workflows, and assignments.
Coordinate alignment across operations, finance, marketing, sales, recruiting, e-commerce, and other teams.
Anticipate operational needs, surface risks, and resolve routine issues before escalation.
Prepare meeting and decision materials, including context, documents, updates, and outstanding questions.
Manage executive logistics such as scheduling, travel, reservations, communications, and time-sensitive requests.

Requirements

At least 3 years of experience in executive assistance, executive operations, project coordination, operations support, or a similar role.
Experience working directly with a CEO, founder, entrepreneur, or senior business leader.
Strong project ownership and the ability to manage multiple priorities without repeated reminders.
Excellent written and verbal English communication skills.
Ability to research unfamiliar topics, evaluate options, and present information clearly.
Sound judgment, discretion, and professionalism when handling sensitive business and personnel matters.
Proficiency with Google Workspace, Slack, spreadsheets, project management platforms, and modern AI or productivity tools.
Experience supporting executives across multiple businesses, departments, or complex initiatives preferred.
Experience supporting distributed teams across countries or time zones preferred.
Experience improving internal processes, trackers, documentation, or executive operating systems preferred.

Benefits

Full-time remote position.
Monday–Friday schedule during U.S. business hours.
Salary of $1,000–$1,500 per month.

Interested in this position?

Apply directly on the company website

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