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Executive Assistant (Remote) | South Africa

1 month, 4 weeks ago
South Africa
Full-time
Junior
Executive Assistant
Operations
CRM
Apply Now
Hire Hawk

Hire Hawk

We help businesses hire talent globally, compliantly, and with a smile. We manage all planning, sourcing, vetting, hiring, payroll, and performance management.

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Description

  • Manage executive calendars, scheduling, meetings, reminders, and follow-ups to keep priorities on track.
  • Support business communications through emails, messages, documents, and internal updates.
  • Create, update, and maintain spreadsheets, trackers, reports, and organized records.
  • Coordinate administrative and operational tasks that keep daily business activities running smoothly.
  • Identify gaps in existing workflows and help improve processes and information organization.
  • Prepare documents, presentations, summaries, and other materials using Microsoft Office and Google Workspace.
  • Track deadlines, action items, and open tasks to ensure nothing is missed.
  • Handle confidential information with professionalism, accuracy, and discretion.
  • Work independently in a remote environment while communicating progress, blockers, and priorities clearly.
  • Support ad hoc operational projects as business needs evolve.

Requirements

  • Excellent written and verbal English communication skills.
  • 2+ years of experience as an Executive Assistant, Administrative Assistant, Operations Coordinator, or in a similar role.
  • Strong calendar management, business communication, and administrative support experience.
  • Advanced proficiency with Microsoft Office and Google Workspace.
  • Strong spreadsheet skills, including organizing, tracking, and maintaining accurate data.
  • Excellent organization, time management, attention to detail, and follow-through.
  • Reliable remote work setup, including a headset and a quiet workspace with no background noise.
  • Experience supporting U.S. or Canadian executives or clients (nice to have).
  • Experience improving administrative systems, workflows, or operating procedures (nice to have).
  • Comfort using project management, CRM, automation, or productivity tools (nice to have).
  • Experience preparing reports, meeting notes, dashboards, or executive summaries (nice to have).
  • Background in operations support for a growing remote team (nice to have).

Benefits

  • Compensation of $1,300 to $1,500 per month.
  • Remote work arrangement.
  • Full-time, long-term contractor engagement.
  • Schedule aligned to PST business hours, Monday to Friday.
  • Access to a $200K+ perk marketplace with discounts on 150+ global services.
  • Option to withdraw up to 50% of approved earnings before payday.

Interested in this position?

Apply directly on the company website

Apply Now

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