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Executive Assistant to the CEO

8 hours, 40 minutes ago
United States
Full-time
Mid Level
Executive Assistant
Project and Program Management
Apply Now
Wikimedia Foundation

Wikimedia Foundation

Wikimedia Foundation provides the essential infrastructure for free knowledge by hosting Wikipedia, a collaborative online encyclopedia created and maintained by a global community of volunteers, along with various other educational projects aimed at m...

Internet Software & Services
251-1K
Founded 2001
$145M raised
View All Jobs 10

Description

  • Manage complex CEO calendaring with internal and external stakeholders across multiple time zones.
  • Schedule Board of Trustees and committee meetings.
  • Create and coordinate briefing documents for external meetings.
  • Arrange domestic and international travel for the CEO.
  • Prepare expense reports and manage reimbursements for the CEO and Board of Trustees.
  • Coordinate scheduling logistics with the internal administrative team for cross-team initiatives.
  • Support planning and logistics for in-person events, including venues and catering.
  • Provide scheduling and project management support for special Foundation projects as needed.

Requirements

  • Exceptional attention to detail and commitment to accuracy.
  • Ability to manage multiple priorities, meet deadlines, and deliver high-quality work in high-pressure situations.
  • Demonstrated discretion and professionalism when handling confidential and sensitive information.
  • Experience anticipating preparation and coordination meetings for large-scale or strategic projects.
  • Ability to work independently and collaboratively.
  • Excellent organizational and communication skills.
  • Experience working with organizations inside and outside the United States.
  • Experience in the nonprofit sector and/or a technology-focused organization preferred.
  • Ability to work in the Washington, D.C. metropolitan area; in-person meeting availability is preferred.
  • Familiarity with the Wikimedia movement and enthusiasm for its free-knowledge mission preferred.

Benefits

  • Annual salary range of $74,065–$92,583 for applicants based in the Washington, D.C. metropolitan area.
  • Remote-first work environment with staff across more than 40 countries.
  • Inclusive and equitable workplace committed to equal opportunity.
  • Application accommodations available for qualified applicants with disabilities.

Interested in this position?

Apply directly on the company website

Apply Now

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