RemoteLeaf Logo
Log in Sign up

Remote Executive Operations Assistant (LATAM)

4 months ago
Mexico, Brazil, El Salvador, Guatemala, Colombia, Costa Rica
Full-time
Junior
Executive Assistant
Project and Program Management
ClickUp Notion
Apply Now

FreedUp

FreedUp is a staffing and executive assistant service for founders that provides trained Executive Assistants, custom SOPs/playbooks, onboarding, and ongoing support to help founders offload admin work and buy back time.

Staffing and Recruiting
11-50
Founded 2023
View All Jobs 28

Description

  • Attend weekly partner meetings, take detailed notes, and capture decisions, action items, and key themes.
  • Prepare clear summaries for Slack or ClickUp while maintaining confidentiality and discretion.
  • Manage the CEO’s Gmail inbox using a structured triage system and complete daily email sweeps.
  • Organize and protect the CEO’s Google Calendar, schedule meetings, and enforce calendar quality standards.
  • Track time accurately for project work and maintain calendar discipline across workflows.
  • Manage tasks, onboarding checklists, delegated projects, and templates in ClickUp.
  • Create tasks from Gmail via integration and maintain public task lists to avoid silos.
  • Record repetitive processes in Loom and maintain SOPs and workflows in Notion.
  • Track daily reports, task visibility, and workflow clarity to reduce executive cognitive load.
  • Support future administrative and compliance-related tasks such as recertification, document uploads, and financial documentation.

Requirements

  • 3+ years of experience as an Executive Assistant, Operations Assistant, or Client-Facing Project Manager.
  • Excellent written communication with a clear, structured, professional tone.
  • Strong note-taking ability with skill in synthesizing decisions and action items.
  • High attention to detail in documentation, scheduling, and task tracking.
  • Ability to maintain confidentiality and discretion in sensitive conversations.
  • Strong organizational and prioritization skills.
  • Comfort enforcing structure, including calendar standards, inbox rules, and task workflows.
  • Ability to work independently while receiving weekly feedback.
  • Comfort working in Gmail, Slack, Notion, Loom, Toggl, and ClickUp.
  • Reliable high-speed internet, a modern multi-core laptop, and a noise-canceling headset.

Benefits

  • Fully remote role that can be done from anywhere.
  • Supportive and collaborative team environment.
  • Learning and development opportunities.
  • Potential performance bonuses.
  • PTO.
  • HMO after 3 months.
  • International experience.

Interested in this position?

Apply directly on the company website

Apply Now

Similar Roles

TurFresh

Senior Executive Assistant &
Executive Operations Partner

TurFresh 11-50 Professional Services

TurFresh is seeking a Senior Executive Assistant and Executive Operations Partner to support its General Manager by managing executive priorities, coordinating follow-through, and operating a reliable executive-office system in a fast-moving company.

Chile Colombia Costa Rica Panama Peru Uruguay Argentina Brazil Full-time Senior Executive Assistant
$36k-$42k
20 hours, 3 minutes ago
Patrick J. McGovern Foundation

Executive Assistant to the CEO and President

Patrick J. McGovern Foundation 11-50 Capital Markets

The Executive Assistant at the Patrick J. McGovern Foundation supports the CEO and President by coordinating complex workflows, communications, schedules, travel, and stakeholder engagement in support of the foundation’s AI- and data-driven philanthropic mission.

United States Full-time Mid Level Executive Assistant
$75k-$90k
Asana
20 hours, 3 minutes ago
Coconut VA

🏖️Executive Assistant / Operations Coordinator - Job Code: 1784584161376

Coconut VA 11-50 Professional Services

Coconut is seeking a part-time Executive Assistant / Operations Coordinator to build operational systems, support executive and client coordination, and help organize a growing remote business.

Philippines Part-time Mid Level Executive Assistant Operations Specialist
$8k-$9k
CRM
20 hours, 33 minutes ago
Pavago

Executive Assistant - Mexico

Pavago IT Services

Remote Executive Assistant – Operations Support role supporting leadership during U.S. business hours by managing schedules, coordinating workflows and onboarding, maintaining documentation, and keeping daily operations organized.

Mexico Full-time Mid Level Executive Assistant
20 hours, 33 minutes ago

You're on a roll! Sign up now to keep applying.

Sign Up

Already have an account? Log in

Used by 14,729+ remote workers