Remote Executive Operations Assistant (LATAM)

3 months ago
Full-time
Junior
Project and Program Management

FreedUp

FreedUp is a staffing and executive assistant service for founders that provides trained Executive Assistants, custom SOPs/playbooks, onboarding, and ongoing support to help founders offload admin work and buy back time.

Staffing and Recruiting
11-50
Founded 2023

Description

  • Attend weekly partner meetings, take detailed notes, and capture decisions, action items, and key themes.
  • Prepare clear summaries for Slack or ClickUp while maintaining confidentiality and discretion.
  • Manage the CEO’s Gmail inbox using a structured triage system and complete daily email sweeps.
  • Organize and protect the CEO’s Google Calendar, schedule meetings, and enforce calendar quality standards.
  • Track time accurately for project work and maintain calendar discipline across workflows.
  • Manage tasks, onboarding checklists, delegated projects, and templates in ClickUp.
  • Create tasks from Gmail via integration and maintain public task lists to avoid silos.
  • Record repetitive processes in Loom and maintain SOPs and workflows in Notion.
  • Track daily reports, task visibility, and workflow clarity to reduce executive cognitive load.
  • Support future administrative and compliance-related tasks such as recertification, document uploads, and financial documentation.

Requirements

  • 3+ years of experience as an Executive Assistant, Operations Assistant, or Client-Facing Project Manager.
  • Excellent written communication with a clear, structured, professional tone.
  • Strong note-taking ability with skill in synthesizing decisions and action items.
  • High attention to detail in documentation, scheduling, and task tracking.
  • Ability to maintain confidentiality and discretion in sensitive conversations.
  • Strong organizational and prioritization skills.
  • Comfort enforcing structure, including calendar standards, inbox rules, and task workflows.
  • Ability to work independently while receiving weekly feedback.
  • Comfort working in Gmail, Slack, Notion, Loom, Toggl, and ClickUp.
  • Reliable high-speed internet, a modern multi-core laptop, and a noise-canceling headset.

Benefits

  • Fully remote role that can be done from anywhere.
  • Supportive and collaborative team environment.
  • Learning and development opportunities.
  • Potential performance bonuses.
  • PTO.
  • HMO after 3 months.
  • International experience.

Interested in this position?

Apply directly on the company website

Apply Now

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