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Remote Executive Assistant - Operations & Communication Focus (LATAM)

2 hours, 57 minutes ago
Mexico, Brazil, Colombia
Full-time
Mid Level
Executive Assistant
Operations
CRM HIPAA Linear Notion
Apply Now

FreedUp

FreedUp is a staffing and executive assistant service for founders that provides trained Executive Assistants, custom SOPs/playbooks, onboarding, and ongoing support to help founders offload admin work and buy back time.

Staffing and Recruiting
11-50
Founded 2023
View All Jobs 16

Description

  • Manage and organize three inboxes (personal, work, shared investor) and implement follow-up systems to prevent missed replies.
  • Draft, proofread, and edit routine and logistical outgoing communications, prioritizing investor, recruiting, and vendor messages for CEO review.
  • Coordinate calendars and meetings (weekly/bi-weekly internal meetings, one‑on‑ones, leadership/C‑suite, all‑hands, and quarterly board meetings), prepare agendas, collect notes, capture action items, and enforce accountability.
  • Conduct a daily end-of-day check-in to review upcoming meetings and open loops and protect the CEO’s focus time through calendar rules.
  • Document, organize, and improve company workflows and Standard Operating Procedures (SOPs) in Notion and support broader process optimization.
  • Manage delegated tasks and ensure timely follow-up using Linear, close feedback loops, and support rollout of structured task and delegation systems across the organization.
  • Handle operational logistics such as travel coordination, office lunch orders, events, offsites, and occasional personal scheduling (e.g., recurring medical appointments).
  • Communicate daily via Slack with structured updates and research/implement tools for reviews, CRM, and process improvement.

Requirements

  • 3+ years of experience supporting senior executives as an EA, Operations Coordinator, or similar role.
  • Exceptional written communication skills — must be a stronger writer than the executive.
  • Highly responsive, proactive, detail-oriented, and comfortable acting as a “memory system” for a fast-moving CEO.
  • Strong organizational instincts, follow-through, and ability to enforce accountability across teams and processes.
  • Ability to handle confidential and sensitive information responsibly, including HIPAA-compliant materials.
  • Tech-comfortable and adaptable to evolving systems and tools; experience with Notion, Linear, and Slack (or similar) preferred.
  • Able to manage both professional and limited personal tasks for the executive.
  • Reliable high-speed internet and a modern home office setup for a fully remote, full-time role.
  • Thrives in high-accountability, high-clarity environments.

Benefits

  • Salary: $800–$1,600 per month (based on experience).
  • Fully remote role with the opportunity to work internationally from anywhere.
  • PTO (paid time off).
  • HMO (health insurance) after 3 months.
  • Potential performance bonuses.
  • Supportive and collaborative team environment with learning and development opportunities.
  • Opportunity for international experience.

Interested in this position?

Apply directly on the company website

Apply Now

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