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Executive Assistant to the Managing Director #3007

1 month ago
South Africa
Full-time
Senior
Executive Assistant
Operations
Apply Now
Keller Executive Search

Keller Executive Search

Keller Executive Search is a leading global headhunting and recruitment firm with a presence in 48 countries. We specialize in finding quality leaders to drive business success through retained executive search and a range of curated services, includin...

Professional Services
1-10
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Description

  • Manage the Managing Director’s calendar, daily priorities, and time commitments.
  • Track decisions, action items, and follow-through to ensure commitments are completed.
  • Prepare agendas, briefing documents, and meeting notes with clear action tracking.
  • Handle correspondence and stakeholder communication on behalf of the Managing Director with discretion and professionalism.
  • Plan, coordinate, and facilitate meetings, including preparation and post-meeting follow-up.
  • Coordinate research initiatives and team projects, ensuring clear briefs, progress tracking, and timely delivery.
  • Delegate and direct tasks across internal teams on the Managing Director’s behalf and ensure accountability.
  • Liaise with internal team members and external stakeholders across multiple time zones to keep workstreams aligned.
  • Maintain confidential records, contracts, and documentation in shared systems.
  • Anticipate needs and proactively resolve issues before they escalate.

Requirements

  • Substantial experience supporting at Managing Director or C-suite level, ideally in professional services, consulting, or executive search.
  • Experience managing complex, high-variability schedules and competing priorities.
  • Experience coordinating teams, projects, and research workstreams in a senior support capacity.
  • Confidence chairing or facilitating meetings and driving outcomes.
  • Strong written and verbal communication skills to a professional services standard.
  • Highly organised with reliable follow-through and strong attention to detail.
  • Sound independent judgement in prioritisation and escalation.
  • Absolute discretion when handling confidential information.
  • Comfort working across international time zones with flexibility for occasional evenings or schedule changes.
  • Self-directed and effective in a remote working environment.
  • Proficiency with business productivity tools and ability to adapt quickly to new systems.
  • A mature, experienced background with a proven track record and interest in a long-term role.

Benefits

  • Competitive remuneration commensurate with experience and impact.
  • Fully remote work arrangement based in South Africa.
  • Medical aid contribution.
  • Paid annual leave and paid sick leave.
  • All South African public holidays observed.
  • Direct access to senior leadership.
  • Defined initial budget for the role, with remuneration review as the position proves impact.
  • Opportunity to help build structure and shape a function from the ground up.

Interested in this position?

Apply directly on the company website

Apply Now

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