Keller Executive Search

Keller Executive Search is a leading global headhunting and recruitment firm with a presence in 48 countries. We specialize in finding quality leaders to drive business success through retained executive search and a range of curated services, includin...

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Executive Assistant to the Managing Director #3007

2 hours, 30 minutes ago

South Africa

Full-time

Senior

Executive Assistant

Operations

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Keller Executive Search

Professional Services

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Description

Manage the Managing Director’s calendar, daily priorities, and time commitments.
Track decisions, action items, and follow-through to ensure commitments are completed.
Prepare agendas, briefing documents, and meeting notes with clear action tracking.
Handle correspondence and stakeholder communication on behalf of the Managing Director with discretion and professionalism.
Plan, coordinate, and facilitate meetings, including preparation and post-meeting follow-up.
Coordinate research initiatives and team projects, ensuring clear briefs, progress tracking, and timely delivery.
Delegate and direct tasks across internal teams on the Managing Director’s behalf and ensure accountability.
Liaise with internal team members and external stakeholders across multiple time zones to keep workstreams aligned.
Maintain confidential records, contracts, and documentation in shared systems.
Anticipate needs and proactively resolve issues before they escalate.

Requirements

Substantial experience supporting at Managing Director or C-suite level, ideally in professional services, consulting, or executive search.
Experience managing complex, high-variability schedules and competing priorities.
Experience coordinating teams, projects, and research workstreams in a senior support capacity.
Confidence chairing or facilitating meetings and driving outcomes.
Strong written and verbal communication skills to a professional services standard.
Highly organised with reliable follow-through and strong attention to detail.
Sound independent judgement in prioritisation and escalation.
Absolute discretion when handling confidential information.
Comfort working across international time zones with flexibility for occasional evenings or schedule changes.
Self-directed and effective in a remote working environment.
Proficiency with business productivity tools and ability to adapt quickly to new systems.
A mature, experienced background with a proven track record and interest in a long-term role.

Benefits

Competitive remuneration commensurate with experience and impact.
Fully remote work arrangement based in South Africa.
Medical aid contribution.
Paid annual leave and paid sick leave.
All South African public holidays observed.
Direct access to senior leadership.
Defined initial budget for the role, with remuneration review as the position proves impact.
Opportunity to help build structure and shape a function from the ground up.

Interested in this position?

Apply directly on the company website

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