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Executive Virtual Assistant - Multi-Company CEO Support

2 hours, 24 minutes ago
Philippines
Contract
Senior
Executive Assistant
Project and Program Management
Apply Now
Scale Virtually

Scale Virtually

Scale Virtually specializes in providing real estate virtual assistant services by sourcing and integrating skilled talent into businesses, while also offering expert consultation to develop customized processes and training for seamless team building ...

Professional Services
51-250
View All Jobs 16

Description

  • Manage the CEO’s calendars across multiple companies and adjust schedules proactively as priorities change.
  • Coordinate CEO-led projects by tracking initiatives, pushing deadlines when needed, and removing bottlenecks.
  • Serve as the primary point of contact for internal teams and external clients seeking the CEO.
  • Draft, screen, and initiate correspondence, escalating issues only when necessary.
  • Plan and confirm meetings, conferences, and travel, including agendas, materials, and actionable minutes.
  • Compile executive-ready reports, presentations, and briefs tailored to the CEO’s needs.
  • Identify inefficiencies in office workflows and implement approved process improvements across companies.
  • Conduct needs analysis, SWOT analysis, root cause analysis, and action planning for initiatives.
  • Handle urgent or unexpected executive tasks independently and resolve issues without constant supervision.

Requirements

  • 1–2+ years of experience supporting C-suite executives with multi-company responsibilities.
  • Must be able to work independently, prioritize competing demands, and own outcomes.
  • Excellent verbal and written communication skills, including the ability to compose executive-level emails and documents.
  • Comfortable on voice and video calls, with a minimal regional accent preference.
  • Proven multitasking and time management skills, including the ability to handle interruptions without losing focus.
  • Able to work US-aligned schedules on night shift Philippine time.
  • Proficient in Google Suite, including Sheets, Docs, Calendar, and Gmail.
  • Quick learner of new tools and systems, including presentation, conferencing, project management, and note-taking platforms.
  • Strong critical thinking skills, including the ability to anticipate problems, make decisions, and provide solutions.
  • Must be comfortable maintaining confidentiality while supporting multiple companies.

Benefits

  • Paid Time Off (PTO).
  • HMO coverage.
  • Fully remote work.
  • Independent contractor structure.
  • Full-time role with a US-aligned night shift schedule from the Philippines.

Interested in this position?

Apply directly on the company website

Apply Now

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