Associate Chief of Staff

3 hours, 18 minutes ago
Full-time
Mid Level
Operations
Doxim

Doxim

Doxim specializes in providing customer communications management and engagement technology solutions for financial service providers, enabling them to efficiently create, deliver, and manage critical documents while enhancing customer experiences acro...

Communications Equipment
251-1K
Founded 2000

Description

  • Track organizational priorities, performance measures, and leadership commitments.
  • Translate strategic priorities into project plans with deliverables, timelines, owners, and success measures.
  • Schedule and facilitate project meetings, document decisions, and monitor action items.
  • Maintain project documentation, status reports, risk logs, and implementation plans.
  • Prepare concise progress updates for project sponsors and executive leadership.
  • Identify risks, delays, and resource constraints and escalate them for resolution.
  • Support the transition of completed projects into operational ownership.
  • Coordinate change-management communications, stakeholder engagement, training, and adoption tracking.
  • Monitor whether implemented improvements achieve their intended results.

Requirements

  • 3–5 years of relevant experience in project coordination, business operations, executive support, organizational improvement, or a related field.
  • Experience coordinating projects involving multiple teams or departments.
  • Excellent written and verbal communication, meeting facilitation, and presentation skills.
  • Highly proficient with Microsoft 365.
  • Strong organizational skills and ability to manage competing priorities.
  • Experience supporting an executive team.
  • Sound judgment and experience handling confidential information.
  • Bachelor’s degree or diploma in business administration, project management, communications, public administration, human resources, or a related field; equivalent experience may be considered.
  • Project-management or change-management certification is an asset.

Benefits

  • Fully remote work option from Ontario, British Columbia, or Alberta, with hours generally aligned to Eastern Time.
  • Flexible benefits beginning on the first day of employment, including healthcare coverage and employer-matched retirement savings.
  • Generous paid time off policy.
  • Internal career growth and development opportunities.
  • Employee referral bonus program.

Interested in this position?

Apply directly on the company website

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