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NZ Executive Assistant (Property Development/Construction Exp) - Dayshift Remote

3 weeks, 1 day ago
Philippines
Contract
Mid Level
Executive Assistant
Project and Program Management
Apply Now
D2B

D2B

D2B specializes in connecting Australian businesses with top offshore talent, facilitating the hiring process to help companies scale efficiently and effectively.

Professional Services
View All Jobs 195

Description

  • Provide comprehensive executive support, including diary, meeting, travel, communication, and priority management.
  • Prepare correspondence, reports, presentations, agendas, meeting notes, and follow-up actions.
  • Coordinate administration across property development and investment projects, including documentation, timelines, milestones, and deliverables.
  • Maintain organised project files, company records, document controls, trackers, and spreadsheets.
  • Liaise with purchasers, investors, capital and JV partners, councils, consultants, contractors, suppliers, and professional advisors.
  • Track commitments, deadlines, outstanding information, and agreed actions across multiple projects.
  • Assist with invoicing, expense records, budgets, project reporting, and coordination with accountants and external advisors.
  • Use Claude and other AI platforms to support research, drafting, meeting summaries, presentations, and document preparation.
  • Identify opportunities to streamline or automate administrative tasks and improve internal processes.
  • Support general business administration, supplier coordination, marketing communications, and business growth initiatives.

Requirements

  • Proven experience as an Executive Assistant, Personal Assistant, Senior Administrator, or similar.
  • Exceptional organisational, time-management, prioritisation, and attention-to-detail skills.
  • Excellent written and verbal English communication with a professional telephone manner.
  • Advanced Microsoft 365 capability, including Outlook, Excel, Word, PowerPoint, and Teams.
  • Strong diary, calendar, meeting coordination, action tracking, and follow-up experience.
  • Ability to manage multiple projects, priorities, and deadlines simultaneously.
  • Confidence communicating with senior external stakeholders and handling confidential information.
  • Ability to work independently, use sound judgement, and proactively anticipate requirements.
  • Experience in property development, construction, property management, investment, or professional services is preferred.
  • Familiarity with New Zealand property, council, consenting, consultant coordination, investor relations, AI platforms, or financial administration is preferred.

Benefits

  • Salary of $1,400–$2,000 NZD per month.
  • Independent contractor arrangement.
  • Working hours aligned with New Zealand hours and New Zealand public holidays.

Interested in this position?

Apply directly on the company website

Apply Now

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