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Executive Assistant / Business Operations Coordinator - 484

4 days, 22 hours ago
Philippines
Full-time
Mid Level
Executive Assistant
Operations
Apply Now
D2B

D2B

D2B specializes in connecting Australian businesses with top offshore talent, facilitating the hiring process to help companies scale efficiently and effectively.

Professional Services
View All Jobs 188

Description

  • Act as the Director’s primary operational manager, filtering priorities and resolving routine operational queries.
  • Convert strategic conversations, client briefs, and action items into structured deliverables and file handovers.
  • Coordinate executive meetings, prepare briefings and file summaries, and maintain active action lists.
  • Translate client discovery information into accurate briefs covering lending objectives, financial positions, and proposed loan structures.
  • Review documents using baseline credit knowledge to identify file risks and policy gaps.
  • Coordinate document collection, KYC and identity verification, and file documentation standards.
  • Track loan milestones from pre-approval through formal approval and settlement.
  • Administer the CRM and maintain accurate data across active files and opportunities.
  • Monitor pipeline next actions, overdue tasks, workflow milestones, and stalled files.
  • Coordinate handovers and communications among brokers, para brokers, lenders, BDMs, conveyancers, and accountants.

Requirements

  • 3+ years of direct experience in an Australian mortgage brokerage as an Executive Assistant, Loan Processor, Broker Assistant, or Operations Coordinator.
  • In-depth understanding of the Australian loan lifecycle, credit concepts, supporting document standards, and lender requirements.
  • Proficiency with major industry CRM and Australian loan aggregator platforms.
  • Experience with lender portals, servicing calculators, pricing tools, and document collection systems.
  • Fluent written and verbal English communication skills.
  • Strong task prioritization, proactive follow-through, and file management abilities.
  • Familiarity with mortgage client management, pipeline coordination, and broker workflows.

Benefits

  • PHP 80,000 monthly salary.
  • Australian working hours.

Interested in this position?

Apply directly on the company website

Apply Now

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