Executive Assistant / Business Operations Coordinator - 484

3 weeks, 5 days ago
Full-time
Mid Level
Operations
D2B

D2B

D2B specializes in connecting Australian businesses with top offshore talent, facilitating the hiring process to help companies scale efficiently and effectively.

Professional Services

Description

  • Act as the Director’s primary operational manager, filtering priorities and resolving routine operational queries.
  • Convert strategic conversations, client briefs, and action items into structured deliverables and file handovers.
  • Coordinate executive meetings, prepare briefings and file summaries, and maintain active action lists.
  • Translate client discovery information into accurate briefs covering lending objectives, financial positions, and proposed loan structures.
  • Review documents using baseline credit knowledge to identify file risks and policy gaps.
  • Coordinate document collection, KYC and identity verification, and file documentation standards.
  • Track loan milestones from pre-approval through formal approval and settlement.
  • Administer the CRM and maintain accurate data across active files and opportunities.
  • Monitor pipeline next actions, overdue tasks, workflow milestones, and stalled files.
  • Coordinate handovers and communications among brokers, para brokers, lenders, BDMs, conveyancers, and accountants.

Requirements

  • 3+ years of direct experience in an Australian mortgage brokerage as an Executive Assistant, Loan Processor, Broker Assistant, or Operations Coordinator.
  • In-depth understanding of the Australian loan lifecycle, credit concepts, supporting document standards, and lender requirements.
  • Proficiency with major industry CRM and Australian loan aggregator platforms.
  • Experience with lender portals, servicing calculators, pricing tools, and document collection systems.
  • Fluent written and verbal English communication skills.
  • Strong task prioritization, proactive follow-through, and file management abilities.
  • Familiarity with mortgage client management, pipeline coordination, and broker workflows.

Benefits

  • PHP 80,000 monthly salary.
  • Australian working hours.

Interested in this position?

Apply directly on the company website

Apply Now

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