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HR & Executive Operations Coordinator

5 hours, 19 minutes ago
Canada
Full-time
Junior
Human Resources
HR and Recruiting
Confluence Notion
Apply Now
Copper

Copper

Copper is a CRM software solutions company that helps businesses build stronger customer relationships. With over 30,000 companies using Copper, it offers tools for contact management, lead and pipeline management, productivity, and more. As the only G...

Internet Software & Services
51-250
Founded 2012
$102M raised
View All Jobs 4

Description

  • Support end-to-end recruiting by partnering with hiring managers, posting roles, coordinating candidate outreach, scheduling interviews, and maintaining hiring records.
  • Own onboarding and offboarding administration, including new hire system setup, welcome coordination, employee record maintenance, and access removal processes.
  • Lead employee engagement initiatives such as the monthly newsletter, company events, social programs, anniversaries, and recognition activities.
  • Maintain employee distribution groups and keep people-related records, systems, and documentation accurate and audit-ready.
  • Support payroll operations by handling state agency correspondence, filings, notices, and engineering service billing submissions to Finance.
  • Serve as the primary calendar owner for the CEO, including scheduling, rescheduling, external coordination, and PTO submissions.
  • Partner with the executive team by documenting meetings, tracking action items, and coordinating follow-ups.
  • Coordinate standing company-wide meetings and executive sessions, including all-hands, leadership syncs, AMAs, QBRs, Board Meetings, and Product Council sessions.
  • Facilitate the monthly AMA with the CEO by managing communications, anonymous questions, and live moderation.
  • Support QBR and Board Meeting logistics end to end, including agenda preparation, deck coordination, scheduling, Zoom links, travel, and publication of recordings and transcripts.

Requirements

  • Experience balancing multiple competing priorities in a fast-moving environment.
  • Strong project management instincts with the ability to own outcomes, build structure, and keep multiple workstreams moving.
  • Ability to pivot quickly as priorities change and adapt with flexibility.
  • Comfort creating and maintaining process documentation in tools like Notion or Confluence.
  • Strong organizational skills and exceptional attention to detail.
  • Clear, confident communication skills for executive support, newsletters, and cross-functional coordination.
  • Experience working with modern tools including Google Workspace, Slack, Confluence, Lattice, Lever, Rippling, Carta, and Claude.
  • A people-first mindset with warmth, discretion, and professionalism in employee-facing and executive interactions.
  • Experience supporting HR coordination, executive operations, or similar administrative functions is implied by the role scope.
  • Familiarity with remote, distributed teams across multiple regions is preferred.

Benefits

  • Competitive salary of CAD $90,000–$110,000 depending on experience, skills, and qualifications.
  • Comprehensive benefits and time-off/leave policies.
  • Unlimited vacation.
  • Flexible fully remote work hours.
  • Generous stock options.
  • Maternity/paternity top-up.
  • Monthly internet and cell phone allowance.
  • Learning and Development program.

Interested in this position?

Apply directly on the company website

Apply Now

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