Executive Assistant

2 weeks, 6 days ago
Full-time
Senior
Operations
Code.org

Code.org

Code.org is a nonprofit organization dedicated to expanding access to computer science education in K-12 schools across the United States, with a focus on increasing participation among women and underrepresented students of color.

Diversified Consumer Services
51-250
Founded 2012
$38M raised

Description

  • Serve as a strategic partner to executive leadership by aligning time, focus, and resources to the highest-impact work.
  • Own and manage complex executive calendars, including prioritizing commitments, resolving conflicts, and anticipating downstream impacts.
  • Prepare executives for meetings and engagements by organizing inputs, drafting and reviewing materials, and clarifying objectives, context, and outcomes.
  • Track key initiatives, follow up on action items, and help ensure executive priorities move forward.
  • Act as the primary administrative contact for the Board of Directors, including meeting logistics, materials, and communications coordination with the Chief of Staff.
  • Collaborate with internal stakeholders on high-level initiatives and special projects.
  • Plan and execute team and organization-wide meetings, offsites, and events, both virtual and in person.
  • Identify opportunities to improve executive workflows, communication, and decision-making processes.
  • Coordinate travel arrangements and process expense reports.
  • Maintain confidentiality and handle sensitive information with discretion.

Requirements

  • 5+ years of experience providing administrative support to C-level executives, preferably in a nonprofit or mission-driven organization.
  • Proven ability to anticipate needs, think critically, and exercise strong judgment in a fast-moving environment.
  • Demonstrated ability to manage competing priorities and support executive-level decision-making.
  • Exceptional organizational skills, time management, and attention to detail.
  • Strong written and verbal communication skills with the ability to interact professionally across all levels of the organization.
  • Proficiency with Google Workspace (Docs, Sheets, Calendar, Meet), Slack, Zoom, and other productivity tools.
  • Experience supporting executive workflows, including complex scheduling, meeting preparation, travel logistics, and high-impact events.
  • AI fluency and integration in ways of working.
  • Must be a U.S. citizen or permanent resident and work within the United States.
  • Must pass a pre-employment background check and be willing to travel at least two times per year for team events.

Benefits

  • Expected salary range of $85,500 to $95,000.
  • Flexible, engaging, and remote working environment.
  • Technology subsidy consistent with a Bring Your Own Device environment.
  • Paid time off totaling 5 weeks, including 3 weeks of vacation, a 2-week winter break office closure, and sick leave.
  • Medical, dental, and vision premiums paid at 100% for full-time employees and their dependents.
  • Option to participate in a 403(b) retirement plan.
  • Annual professional development stipend.

Interested in this position?

Apply directly on the company website

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