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🏖️Executive Assistant - Job Code: 1788296240807

16 hours, 20 minutes ago
Philippines
Full-time
Senior
Executive Assistant
Operations
Apply Now
Coconut VA

Coconut VA

Coconut VA: Premier virtual assistant service providing top talent for admin, operations, marketing, and sales. Streamline your business operations with our rigorous selection process and expert VAs.

Professional Services
11-50
Founded 2021
View All Jobs 32

Description

  • Manage complex multi-calendar scheduling across multiple executives and time zones.
  • Track leaders’ commitments, follow up on open items, and prepare them for upcoming priorities.
  • Triage inboxes, identify priorities, and respond on senior leaders’ behalf when appropriate.
  • Coordinate travel, expense reports, meeting preparation, notes, and follow-through.
  • Coordinate with external stakeholders, including technology executives, academic researchers, and community volunteers.
  • Build and improve repeatable workflows using templates, trackers, and automations.
  • Handle confidential information with complete discretion.
  • Manage personal time effectively and influence supported leaders through clear communication.
  • Complete all application materials, including an English resume, proficiency rating, and one-minute introduction video.

Requirements

  • Availability for 40 hours per week during US business hours.
  • Polished written and spoken English.
  • Experience managing complex scheduling, recurring conflicts, international meetings, and last-minute changes.
  • Strong follow-up, prioritization, communication, and organizational skills.
  • Ability to think critically, adapt to changing information, and work effectively amid ambiguity.
  • Ability to adapt communication styles for diverse stakeholders.
  • Experience with Google Workspace and willingness to learn new tools.
  • Technical curiosity and comfort working in a remote-first environment.
  • Ability to exercise discretion with confidential information.
  • English-language resume following the required Coconut VA profile format.

Benefits

  • Monthly compensation of $1,250–$2,150.
  • 13th month pay.
  • 12 days of paid time off and 12 paid US holidays.
  • Maternity and paternity leave.
  • Comprehensive healthcare, including life insurance.
  • Mental health consultations and wellness resources.
  • Milestone gifts and birthday treats.
  • Team experiences including island getaways, virtual town halls, and regional meetups.

Interested in this position?

Apply directly on the company website

Apply Now

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