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🏖️Executive Assistant - Job Code: 1785170618543

1 month, 3 weeks ago
Philippines
Part-time
Senior
Executive Assistant
Operations
Copywriting
Apply Now
Coconut VA

Coconut VA

Coconut VA: Premier virtual assistant service providing top talent for admin, operations, marketing, and sales. Streamline your business operations with our rigorous selection process and expert VAs.

Professional Services
11-50
Founded 2021
View All Jobs 25

Description

  • Manage email and calendar workflows, including inbox triage, prioritization, follow-ups, and conflict prevention.
  • Support meetings and board activities by preparing agendas, taking minutes, tracking action items, and coordinating materials and follow-ups.
  • Own travel and logistics arrangements, including flights, hotels, car rentals, vendors, and time zone management.
  • Handle inbound consulting/expert-platform requests and help maintain a steady flow of paid calls and opportunities.
  • Research, register for, and coordinate conferences and events in Dubai and other locations.
  • Conduct outreach to attendees or speakers and help schedule meetings around events and speaking opportunities.
  • Support consultancy, board, and thought-leadership administration, including proposals, profiles, forms, and applications.
  • Assist with personal and relocation-related tasks such as shipping logistics, item sales, and local research.
  • Create process documentation and user guides, and document workflows to improve follow-through.
  • Track open loops and proactively remind stakeholders about pending actions.

Requirements

  • Strong written and verbal English.
  • Exceptional proofreading and attention to detail.
  • Highly organized, systematic, and able to work with minimal supervision.
  • Proactive problem-solving mindset with reliable follow-through.
  • Experience in paid consultancy or advisory administrative work is a high priority.
  • Experience with email and calendar management.
  • Experience supporting meetings, boards, agendas, minutes, and action-item tracking.
  • Experience with travel and logistics coordination, including complex vendor handling.
  • Experience with GLG or similar expert/consulting platforms and manual booking systems.
  • Based in Dubai is preferred; Arabic language skills are a low-priority nice to have.

Benefits

  • Competitive salary of $750 per month.
  • 13th month pay.
  • 12 days of paid time off.
  • 12 paid US holidays.
  • Maternity and paternity leave.
  • Comprehensive healthcare and life insurance.
  • Mental health support and wellness resources.
  • Milestone gifts, birthday treats, and team experiences.

Interested in this position?

Apply directly on the company website

Apply Now

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