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Executive Assistant - Job Code: 1779002430091686

2 hours, 4 minutes ago
United States
Part-time
Mid Level
Executive Assistant
Operations
Asana HubSpot Shopify
Apply Now
Coconut VA

Coconut VA

Coconut VA: Premier virtual assistant service providing top talent for admin, operations, marketing, and sales. Streamline your business operations with our rigorous selection process and expert VAs.

Professional Services
11-50
Founded 2021
View All Jobs 11

Description

  • Act as the communication bridge between the client, sales reps, customers, and the operations team.
  • Manage and organize incoming and outgoing emails.
  • Submit orders and support order-related administration.
  • Answer customer emails and handle customer communication for a large client base.
  • Support wholesale sales administration so the client can stay focused on selling.
  • Assist with coordination related to manufacturing and accounting.
  • Help manage communication workflows tied to day-to-day operations.
  • Handle phone-based communication when needed.

Requirements

  • Experience supporting communication and administrative workflows in a sales or operations environment.
  • Excel proficiency is required.
  • HubSpot experience is required.
  • Asana experience is required.
  • Strong oral and written communication skills.
  • Familiarity with Shopify is preferred.
  • Familiarity with Printavo is preferred.
  • Experience with ChatGPT or other AI tools is preferred.
  • Exposure to apparel or related business support is preferred.
  • Ability to handle phone-based communication well.
  • Must be available part-time for 18 hours per week.
  • Must work on the 10 AM ET time zone schedule.
  • Must prepare a Coconut VA profile in English using the provided template.
  • Must submit a 1-minute introduction video with a valid link.

Benefits

  • Competitive salary of $450 to $750 per month.
  • 13th month pay.
  • 12 days of paid time off.
  • 12 paid US holidays.
  • Maternity and paternity leave.
  • Comprehensive healthcare benefits.
  • Life insurance under the full-time HMO plan.
  • Mental health support and wellness resources.

Interested in this position?

Apply directly on the company website

Apply Now

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