Byron

Byron is an on-demand US-based virtual assistant platform that offers individuals and teams the ability to outsource non-essential tasks to a team of highly vetted and trained assistants. Their platform is designed for quality, service, speed, and scal...

Professional Services

Industrials

11-50 (15)

Founded 2016

Links

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Executive Assistant to the CEO - Software Engineering Company - Remote

6 hours, 39 minutes ago

United States

Contract

Mid Level

Executive Assistant

Operations

Asana ClickUp JIRA Notion Trello

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Byron

Professional Services

11-50

Founded 2016

View All Jobs

Description

Manage complex calendars, schedule meetings, and coordinate appointments across multiple time zones.
Coordinate domestic and international travel arrangements, including flights, accommodations, itineraries, and expense tracking.
Prepare, edit, and organize executive documents, reports, presentations, and communications.
Serve as the primary point of contact for internal and external stakeholders, handling emails, calls, and correspondence with discretion.
Organize and maintain digital files, records, project documentation, and company databases.
Prepare meeting agendas, document action items, and track follow-ups to ensure timely completion.
Support project coordination by monitoring priorities, deadlines, and key deliverables across business and technical initiatives.
Collaborate with cross-functional teams, including engineering, product, operations, and leadership.
Coordinate company events, team meetings, conferences, workshops, and client engagements.
Assist with vendor management, software subscriptions, procurement, research, and ad hoc administrative tasks.

Requirements

Minimum of 3 years of experience as an Executive Assistant, Executive Administrator, Operations Coordinator, or similar support role.
Experience supporting C-level executives, founders, business owners, or senior leadership teams.
Exceptional organizational and time management skills with the ability to manage multiple priorities simultaneously.
Strong verbal and written English communication skills.
Highly proficient in Google Workspace and Microsoft Office applications.
Comfortable using workplace collaboration tools such as Slack, Zoom, Notion, Asana, ClickUp, Trello, Jira, or similar platforms.
Experience managing complex calendars, scheduling across multiple time zones, and coordinating meetings.
Strong attention to detail with excellent follow-through and accountability.
Ability to handle confidential and sensitive information with professionalism and discretion.
Resourceful, proactive, and capable of working independently with minimal supervision.
Strong problem-solving skills and ability to anticipate executive needs.
Experience coordinating travel arrangements, event planning, and executive logistics.
Comfortable working in a fast-paced startup or technology-driven environment.
Ability to collaborate effectively with technical and non-technical stakeholders.
Reliable high-speed internet connection and a professional remote work setup.
Preferred: experience supporting executives in a software, technology, SaaS, startup, or engineering-focused company.
Preferred: familiarity with software development workflows and project management environments.
Preferred: experience using AI productivity tools such as ChatGPT, Claude, Gemini, or similar platforms.
Preferred: basic understanding of project coordination, business operations, or process improvement initiatives.
Preferred: experience managing special projects and cross-functional initiatives.

Benefits

Fully remote contractor role with flexible independent work across different time zones.
Contractor structure with client-service responsibilities managed by The People Group.
Direct client contracts are handled by The People Group, providing contractor protection and support.
Opportunity to work with founders and senior leaders in a fractional talent environment.

Interested in this position?

Apply directly on the company website

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