Executive Operations Assistant | Construction Industry

2 hours, 18 minutes ago
Assist World

Assist World

Assist World provides dedicated virtual assistant services, enabling businesses to streamline their operations and enhance productivity by matching clients with skilled virtual talent tailored to their specific needs.

IT Services

Description

  • Support the Vice President with daily operational and administrative activities.
  • Coordinate priorities and follow-ups across departments to maintain executive visibility.
  • Facilitate communication flow between teams and track progress on key initiatives.
  • Coordinate recruiting, interview scheduling, candidate communication, and onboarding activities.
  • Maintain employee setup documentation and support internal HR communications.
  • Coordinate with accounting by organizing documentation and supporting reporting and tracking systems.
  • Assist with QuickBooks-related coordination and financial follow-up tasks.
  • Maintain scheduling visibility for active production projects and communicate updates across teams and crews.
  • Identify and escalate scheduling conflicts, operational blockers, and urgent issues.
  • Monitor and organize executive inboxes, prioritizing time-sensitive communications.

Requirements

  • Experience as an Executive Assistant or in Executive Support.
  • Experience supporting leadership teams remotely.
  • HR support experience.
  • Accounting or financial administrative support experience.
  • Experience coordinating schedules, meetings, and operational follow-ups.
  • Strong organizational skills and excellent time management.
  • Ability to multitask effectively in a fast-paced environment.
  • Strong written and verbal English communication skills.
  • High attention to detail, professionalism, and discretion with confidential information.
  • Independent work capability, strong problem-solving ability, and a process-improvement mindset.
  • Exposure to QuickBooks, ServiceTitan, Google Workspace, and operational reporting systems is required or preferred.

Benefits

  • $800–$1,500 monthly pay.
  • 100% remote work.
  • $50 birthday bonus.
  • $200 testimonial bonus.
  • $500 monthly entry raffle.
  • Working hours of 7:30 AM to 5:00 PM CST.

Interested in this position?

Apply directly on the company website

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