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Executive Assistant

1 day, 12 hours ago
United States
Full-time
Senior
Executive Assistant
Operations
Apply Now
Databricks

Databricks

Databricks is the pioneering data intelligence platform, empowering organizations worldwide to solve complex data challenges with AI-driven analytics solutions.

IT Services
1K-5K
Founded 2013
$4450M raised
View All Jobs 217

Description

  • Manage complex calendars across international time zones for internal meetings, customer meetings, business partners, and external venture or M&A requests.
  • Track meeting requests, maintain records, and ensure timely follow-up to meet response SLAs for internal and external stakeholders.
  • Prepare meeting invites with the right context, documentation, and details to protect executive focus time and enable effective meetings.
  • Organize offsites, leadership events, team programs, dinners, and investor meetings with polish and precision.
  • Handle briefing materials, executive correspondence, and select domestic and international travel.
  • Support cross-functional alignment by serving as a liaison across Sales, Marketing, IT, and other teams.
  • Handle sensitive and confidential information, including product roadmaps, M&A targets, term sheets, and board-level matters.
  • Provide coverage support for other executive staff members during PTO, sickness, maternity leave, or other absences.
  • Help operationalize strategic initiatives and community events that strengthen collaboration across Engineering and Product.

Requirements

  • Minimum of 7+ years of applicable executive administrative experience, ideally in a global software organization.
  • Proven experience supporting VPs and SVPs in Engineering and Product within large organizations.
  • Experience supporting executives overseeing 2,000+ people in engineering, customer-facing, and/or technical roles.
  • Experience working in a fast-paced, hyper-scaling, high-growth company with shifting priorities.
  • Strong calendaring skills, with mandatory experience using Gmail and Google Calendar.
  • High attention to detail, strong organization, and process-oriented thinking.
  • Strong relationship management skills and ability to build trust across a complex organization.
  • Strong teamwork skills and the ability to offer process improvements collaboratively.
  • Strong oral and written communication skills for working with senior leaders, developers, and external partners.
  • Genuine curiosity about technology, high-growth companies, and the AI/data landscape.

Benefits

  • Zone 1 pay range of $62.31 to $85.67 USD per hour.
  • Eligibility for an annual performance bonus.
  • Eligibility for equity as part of total compensation.
  • Comprehensive benefits and perks offered regionally.
  • Opportunity for deep exposure to a leading data and AI company and its corporate development work.
  • Work alongside senior leaders in a high-visibility role with broad organizational impact.

Interested in this position?

Apply directly on the company website

Apply Now

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