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Executive Assistant

14 hours, 20 minutes ago
South Africa
Full-time
Mid Level
Executive Assistant
Operations
Asana ClickUp Notion
Apply Now
Pavago

Pavago

Pavago specializes in connecting small and medium-sized businesses with skilled offshore talent from Pakistan and Latin America, offering a streamlined recruitment process that enables the hiring, onboarding, and payment of remote employees at signific...

IT Services
Founded 2023
View All Jobs 633

Description

  • Own the Principal’s calendar across multiple time zones and optimize scheduling around strategic and personal priorities.
  • Manage the Principal’s inbox and daily communications, including prioritizing messages and drafting responses.
  • Serve as the primary coordination point between the Principal and leadership teams, attorneys, advisors, investors, and business partners.
  • Translate discussions into actionable tasks, follow-up plans, and clear next steps.
  • Coordinate executive meetings by preparing agendas, briefing materials, and meeting context in advance.
  • Track commitments, deadlines, deliverables, dependencies, and action items in centralized task systems.
  • Provide weekly executive summaries covering completed tasks, outstanding priorities, pending decisions, and upcoming commitments.
  • Coordinate domestic and international travel, accommodations, transportation, and contingency planning.
  • Manage personal appointments, family logistics, vendors, residences, reservations, and special events.
  • Conduct research, prepare executive briefings, and improve operational systems, documentation, and workflows using AI tools.

Requirements

  • 3–7 years of experience as an Executive Assistant, Chief of Staff, Executive Operations Specialist, Operations Manager, or Executive Business Partner.
  • Proven experience supporting founders, executives, or other high-level principals.
  • Exceptional written and verbal English communication skills.
  • Strong executive-level writing and correspondence abilities.
  • Advanced proficiency with Google Workspace, Notion, ClickUp, Asana, and Microsoft Office.
  • Excellent organizational and time-management skills.
  • Ability to manage multiple priorities with speed and precision.
  • Exceptional discretion and confidentiality.
  • Strong ownership mindset and ability to execute proactively with minimal supervision.
  • Daily use of AI tools such as Claude, ChatGPT, or equivalent to improve productivity and workflows.
  • Experience supporting executives in Family Offices, Financial Services, Real Estate, Investment Firms, or Luxury Businesses is preferred.
  • Exposure to legal, financial, or investment-related operations is preferred.
  • Experience designing SOPs, operational frameworks, or internal systems is preferred.

Benefits

  • Full-time remote position with U.S. business hours.
  • High-trust role with direct access to executive leadership.
  • Opportunity to become a strategic partner to the Principal.
  • Significant ownership across executive operations and decision support.
  • AI-first work environment focused on operational excellence.
  • Clear advancement opportunities into Chief of Staff, Executive Operations Lead, Director of Operations, or Business Operations Manager.

Interested in this position?

Apply directly on the company website

Apply Now

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