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Virtual Assistant - Recruitment Support

3 weeks, 1 day ago
South Africa, Philippines
Part-time
Junior
Recruiter
Operations
Apply Now
Assist World

Assist World

Assist World provides dedicated virtual assistant services, enabling businesses to streamline their operations and enhance productivity by matching clients with skilled virtual talent tailored to their specific needs.

IT Services
View All Jobs 96

Description

  • Collect and confirm candidate and interviewer availability for interview time blocks provided by the Talent Acquisition Lead.
  • Send templated scheduling, rescheduling, and internal reminder emails using approved communication templates.
  • Create, send, and update calendar invites for interviews and follow-up meetings, including reschedules and cancellations.
  • Maintain candidate records in the ATS with notes, outcomes, stage updates, and complete documentation.
  • Organize candidate files, resumes, notes, and documents for clarity, accessibility, and audit readiness.
  • Prepare standardized candidate profile summaries by consolidating information from resumes, notes, and prior communications.
  • Monitor inbound applications in Manatal, review AI scores, and identify candidates meeting minimum thresholds.
  • Coordinate screening invitations and update ATS records to track candidate progress through the pipeline.
  • Follow recruitment workflows, SOPs, checklists, and standardized formatting to ensure consistent data entry and reporting.
  • Assist the Talent Acquisition Lead with ATS reporting, flagging anomalies, trends, and data errors.

Requirements

  • Previous virtual assistant or administrative support experience specific to recruitment.
  • Experience managing calendars and coordinating interviews for a recruiter or talent acquisition lead.
  • Strong written and verbal English communication skills for email and Slack.
  • Highly organized with strong attention to detail and the ability to follow structured workflows.
  • Previous recruitment experience, such as candidate sourcing or applicant communication, is an asset.
  • Available to work during Pacific/Mountain time zones and between 9am–5pm PST.
  • Experience using ATS systems such as Manatal or similar for data entry and pipeline management.
  • Familiarity with Google Workspace, Slack, and LinkedIn.
  • Ability to work 10 hours per week in a remote role.
  • Proactive, reliable, adaptable, process-driven, punctual, and detail-oriented.

Benefits

  • $300 per month compensation.
  • 100% remote work.
  • $50 birthday bonus.
  • $200 testimonial bonus.
  • Entry into a $500 monthly raffle.
  • Opportunity to work without tracker software.

Interested in this position?

Apply directly on the company website

Apply Now

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