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Senior Executive Assistant

2 weeks ago
South Africa, Philippines
Full-time
Senior
Executive Assistant
Operations
CRM
Apply Now
Assist World

Assist World

Assist World provides dedicated virtual assistant services, enabling businesses to streamline their operations and enhance productivity by matching clients with skilled virtual talent tailored to their specific needs.

IT Services
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Description

  • Manage the principal’s calendar, priorities, daily workflow, meetings, appointments, and travel arrangements.
  • Prepare meeting summaries, action items, follow-up communications, and schedule reminders.
  • Screen incoming requests and serve as the primary point of coordination for day-to-day executive support.
  • Conduct due diligence, gather information, and research vendors, products, services, and business opportunities.
  • Source, compare, and recommend suppliers, contractors, and specialist service providers with pricing, timelines, and pros and cons.
  • Provide operational support across the family office, including documentation, contracts, and administrative processes.
  • Assist with opening financial and trading accounts and ensure paperwork is completed accurately.
  • Manage multiple projects simultaneously and coordinate with vendors, consultants, and external service providers.
  • Coordinate personal travel, dining reservations, appointments, errands, and lifestyle requests with discretion.
  • Monitor market alerts and escalate urgent investment-related matters according to established procedures.

Requirements

  • Experience supporting founders, CEOs, or entrepreneurs as a Senior Executive Assistant is highly desirable.
  • Experience in family office administration, private wealth, or investment firms is preferred.
  • Experience in financial services, capital markets, operations, project management, or high-end concierge/luxury lifestyle management is preferred.
  • Knowledge of financial markets, investment terminology, or trading platforms is highly advantageous but not essential.
  • Strong executive administration, project coordination, research, and analysis skills are required.
  • Experience with vendor sourcing and management, calendar and inbox management, and travel coordination is required.
  • Strong written and verbal communication, time management, critical thinking, and problem-solving skills are required.
  • Proficiency with Microsoft Office and Google Workspace is required.
  • Experience using CRM and productivity platforms is preferred.
  • Ability to work full-time, 40 hours per week, during the principal’s working hours, with flexibility for changing priorities and occasional travel schedules is required.

Benefits

  • 100% remote work.
  • $50 birthday bonus.
  • $200 testimonial bonus.
  • $500 entry in a monthly raffle.
  • No tracker requirement.
  • Opportunity to work closely with a high-performing entrepreneur in a high-impact role.

Interested in this position?

Apply directly on the company website

Apply Now

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