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Executive Assistant / Business Operations Coordinator (AU Mortgage)

3 weeks ago
Philippines
Full-time
Senior
Executive Assistant
Operations
Apply Now
D2B

D2B

D2B specializes in connecting Australian businesses with top offshore talent, facilitating the hiring process to help companies scale efficiently and effectively.

Professional Services
View All Jobs 174

Description

  • Serve as the primary operational partner to the founder and keep priorities moving across multiple business units.
  • Translate strategy discussions into clear action lists, executive summaries, and execution plans.
  • Own special projects from concept through completion with minimal supervision.
  • Identify operational bottlenecks and improve internal processes and efficiency.
  • Document client details and prepare detailed file summaries for the para broker team.
  • Coordinate lending workflows, including document collection, KYC requirements, and CRM updates.
  • Track files through the pipeline from initial inquiry through settlement support.
  • Monitor team workflows, action items, and deadlines to maintain accountability.
  • Implement and refine operational systems for scalable multi-business operations.
  • Manage and coordinate social media and content publishing across business channels.

Requirements

  • Minimum 3 years of experience as an Executive Assistant, Operations Coordinator, Chief of Staff, or similar senior support role supporting a fast-paced founder or executive.
  • Strong working knowledge of Australian mortgage broking, lending, banking, or credit industry processes and terminology.
  • Proficiency in Microsoft Office, Google Workspace, CRM platforms, and generative AI productivity tools such as ChatGPT and Claude.
  • Exceptional written and verbal English communication skills, with the ability to craft clear summaries and public-facing content.
  • Strong problem-solving ability and a proven track record of managing competing priorities autonomously with incomplete information.
  • Experience supporting multi-business operations or dual sectors such as finance and hospitality is preferred.
  • Hands-on expertise with Australian mortgage CRMs, loan processing, and credit administration workflows is preferred.
  • Familiarity with design and social media management platforms such as Canva and Facebook Business Suite is preferred.

Benefits

  • 100% remote work under an independent contractor agreement.
  • Full-time schedule aligned to Australian business hours.
  • Salary range of $2,000-$2,500 AUD, with final amount based on skills and experience.
  • Target start date: ASAP.

Interested in this position?

Apply directly on the company website

Apply Now

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