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Executive Assistant

3 days, 14 hours ago
South Africa, Philippines
Part-time
Junior
Executive Assistant
Operations
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Assist World

Assist World

Assist World provides dedicated virtual assistant services, enabling businesses to streamline their operations and enhance productivity by matching clients with skilled virtual talent tailored to their specific needs.

IT Services
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Description

  • Manage calendars, send meeting invites, and coordinate scheduling across multiple international time zones.
  • Liaise directly with contacts to confirm meeting times and follow up as needed.
  • Handle general day-to-day administrative tasks.
  • Book flights, hotels, accommodations, and rental cars while finding cost-effective options.
  • Build presentations and decks in Canva or Keynote from verbal direction and deliver polished PDF slideshows.
  • Coordinate with a graphic designer when needed by managing the brief and gathering information.
  • Conduct research and organize findings across e-commerce, food export/import, and media ventures.
  • Take open-ended requests and turn them into organized, actionable outputs independently.
  • Draft and send emails on behalf of the client based on voice notes or verbal instructions.

Requirements

  • Strong proactive communication skills and comfort working from voice notes, text, or calls with little hand-holding.
  • Solution-oriented self-starter who can turn loosely defined tasks into completed work.
  • Strong research skills and attention to detail, especially for travel bookings and cost comparisons.
  • Comfort with Canva and/or Keynote, or willingness to learn quickly.
  • Mac user.
  • Reliable availability aligned to EST during core Monday–Friday hours, with some flexibility for international travel.
  • Trustworthy and discreet, including handling sensitive tasks such as booking on a company card.
  • Prior experience as an Executive Assistant or Personal Assistant in a fast-moving entrepreneurial or startup environment is a plus.
  • Part-time availability of 20 hours per week to start.
  • Ability to generally work with a 24-hour turnaround for non-urgent tasks.

Benefits

  • 100% remote work.
  • 20 hours per week to start, with room to grow into a full-time role within a few months.
  • $50 birthday bonus.
  • $200 testimonial bonus.
  • No tracker required.

Interested in this position?

Apply directly on the company website

Apply Now

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