Executive Assistant / Personal Assistant

1 day, 22 hours ago
Part-time
Mid Level
Operations
Assist World

Assist World

Assist World provides dedicated virtual assistant services, enabling businesses to streamline their operations and enhance productivity by matching clients with skilled virtual talent tailored to their specific needs.

IT Services

Description

  • Manage the CEO’s email inbox by labeling, filtering, organizing, and surfacing priority items.
  • Draft and send professional emails on behalf of the CEO, including fundraising outreach to prospect lists.
  • Manage calendar scheduling, coordinate meetings, and send reminders.
  • Send targeted fundraising outreach emails to prospects each week using provided messaging and copy.
  • Track outreach activity and follow up on donor and prospect communications as directed.
  • Assist with data entry and maintenance in Raisly, the fundraising CRM.
  • Process expense claims and reimbursement forms from receipts provided by the CEO.
  • Handle ad hoc administrative tasks to free up the CEO’s time.
  • Assist with policy writing, document formatting, and internal communications as needed.
  • Support the migration of legacy data from Salesforce into Monday.com and help improve task and project tracking in Monday.com.

Requirements

  • Minimum 3-4 years of experience in an executive assistant, personal assistant, or senior admin role.
  • Strong written English with the ability to draft professional emails and correspondence independently.
  • Highly organised with excellent attention to detail.
  • Comfortable using Google Suite, including Gmail, Drive, Docs, Sheets, and Calendar.
  • Proactive and reliable, with the ability to manage tasks with minimal supervision.
  • Able to overlap with Australian Eastern Standard Time (AEST) for meetings and check-ins.
  • Familiarity with Monday.com for task and project management is advantageous but not required.
  • Experience with Raisly or similar fundraising/CRM platforms is advantageous but not required.
  • Prior experience supporting a CEO or senior executive in a not-for-profit environment is advantageous but not required.
  • Understanding of child protection policies and NGO compliance frameworks is advantageous but not required.

Benefits

  • $600 - $700 per month compensation.
  • 100% remote work arrangement.
  • $50 birthday bonus.
  • $200 testimonial bonus.
  • $500 entry into a monthly raffle.

Interested in this position?

Apply directly on the company website

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