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Executive Assistant

3 hours, 7 minutes ago
United States
Full-time
Senior
Executive Assistant
Operations
Apply Now
SupplyHouse.com

SupplyHouse.com

SupplyHouse.com is an online supplier specializing in plumbing, heating, and HVAC supplies, offering over 90,000 products at competitive prices while ensuring a low price guarantee and fast shipping to support professionals in the trades.

Building Materials
251-1K
Founded 2004
View All Jobs 16

Description

  • Organize and prepare for meetings by gathering documents, handling logistics, taking minutes, and tracking follow-up action items.
  • Keep the CEO informed about time-sensitive and high-priority issues and ensure appropriate follow-up.
  • Draft, review, and send communications on behalf of the CEO and other C-suite members.
  • Complete special projects such as PowerPoint presentations, reports, spreadsheets, and meeting agenda materials.
  • Respond to and prioritize meeting invitations, phone calls, messages, and other information directed to executives.
  • Prepare, reconcile, and submit expense reports for C-suite members.
  • Maintain strict confidentiality while managing sensitive executive records and documents.
  • Plan, organize, and execute board meetings, leadership meetings, office events, and other in-person company activities.
  • Oversee corporate giving initiatives and manage the corporate giving budget.
  • Support the NY Office Administrator with daily office activities, including maintaining facilities and stocking supplies.

Requirements

  • Bachelor's degree in Business or a related field preferred.
  • 5 years of experience supporting a senior executive or team in a fast-paced environment.
  • Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
  • Comfort with collaboration tools such as Slack or Teams.
  • Excellent written and verbal communication skills.
  • Strong time-management skills and a proven track record of meeting deadlines.
  • Exceptional organization skills and the ability to juggle multiple priorities under pressure.
  • Proactive, detail-oriented, resourceful, and able to solve problems independently.
  • Strong judgment and effective prioritization skills.
  • Must be currently authorized to work in the U.S. on a full-time basis; the company does not sponsor work visas.

Benefits

  • Base salary of $83,000 to $103,000 per year.
  • Comprehensive and affordable medical, dental, vision, and voluntary life insurance options.
  • 401(k) with up to 4% company match.
  • Paid vacation, sick time, and holidays.
  • Company-paid basic life insurance and long-term disability.
  • Flexible Spending Account (FSA).
  • Confidential mental health, financial planning, and legal support through the Employee Assistance Program.
  • Company-provided equipment plus a one-time $250 work-from-home stipend.
  • $750 annual professional development budget.
  • $25 monthly Grubhub credit.
  • Annual merit and bonus opportunities.
  • Ownership for All program that shares company growth with employees.
  • Volunteer Paid Time Off and other giving opportunities.
  • Flex-Time Policy and wellness initiatives.

Interested in this position?

Apply directly on the company website

Apply Now

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