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Executive Assistant (Operations & HR)

4 hours, 48 minutes ago
South Africa, Philippines
Full-time
Junior
Executive Assistant
Operations
Asana ClickUp Monday.com Notion
Apply Now
Assist World

Assist World

Assist World provides dedicated virtual assistant services, enabling businesses to streamline their operations and enhance productivity by matching clients with skilled virtual talent tailored to their specific needs.

IT Services
View All Jobs 100

Description

  • Manage complex executive calendars, scheduling, and internal and external meetings.
  • Book domestic and international travel and manage executive inboxes in Gmail and Outlook.
  • Prepare meeting agendas and track follow-up actions.
  • Schedule interviews and coordinate recruitment processes with candidates and hiring managers.
  • Maintain applicant tracking systems and hiring documentation.
  • Support employee onboarding, offboarding, HR administration, and company records.
  • Coordinate office supplies, operational purchases, and company-wide administrative projects.
  • Prepare documents and presentations and manage digital filing systems.
  • Coordinate with external suppliers and service providers.
  • Learn and use new software platforms as the business grows.

Requirements

  • Previous experience as an Executive Assistant, Operations Assistant, or Administrative Assistant.
  • Excellent organisational and time management skills.
  • Experience using Google Workspace and Microsoft Outlook.
  • Strong written communication skills and excellent written and spoken English.
  • Ability to manage multiple priorities simultaneously.
  • High level of professionalism and confidentiality.
  • Experience supporting startup or technology businesses (desirable).
  • Recruitment or HR administration experience (desirable).
  • Experience using applicant tracking systems (ATS) (desirable).
  • Familiarity with DocuSign and document management tools (desirable).
  • Experience with project management tools such as Asana, ClickUp, Monday.com, or Notion (desirable).
  • Experience coordinating remote teams (desirable).

Benefits

  • 100% remote work.
  • $50 birthday bonus.
  • $200 testimonial bonus.
  • Opportunity to work with a venture capital-backed, fast-growing technology company.
  • Supportive, structured role with broad exposure across executive support, hiring, HR, and operations.

Interested in this position?

Apply directly on the company website

Apply Now

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