Executive Assistant

2 hours, 6 minutes ago
Full-time
Senior
Operations
Zone 5 Technologies

Zone 5 Technologies

Zone 5 Technologies, based in San Luis Obispo, CA, is a forward-thinking company that embraces open systems and modularity. They specialize in enabling collaboration and deployment, with a strong focus on innovation and teamwork.

Professional Services
1-10

Description

  • Manage the Vice President’s complex calendar, including scheduling, prioritization, and time optimization.
  • Coordinate internal and external meetings, executive reviews, briefings, travel, and events.
  • Prepare agendas, collect pre-reads, and support follow-up actions after meetings.
  • Draft, edit, and proofread executive correspondence, presentations, and communications.
  • Maintain strict confidentiality and exercise sound judgment in sensitive matters.
  • Serve as a point of contact between the executive team and employees, customers, partners, and board members.
  • Track executive action items and ensure follow-through across functions.
  • Support onboarding of senior hires and coordinate leadership offsites and quarterly reviews.
  • Assist with board meeting materials, investor updates, and high-level program reviews.
  • Organize and maintain executive files, documentation, and digital workspaces.

Requirements

  • 5+ years of experience as an Executive Assistant supporting senior executives such as C-suite, Founder, President, or VP leaders.
  • Exceptional organizational, time-management, and prioritization skills.
  • Strong written and verbal communication skills with the ability to produce polished, executive-ready content.
  • High emotional intelligence, discretion, and the ability to maintain confidentiality at all times.
  • Experience working in fast-paced, dynamic environments with shifting priorities.
  • Proficiency with Microsoft Office, Teams, Planner, and modern productivity tools.
  • Experience supporting executives in aerospace, defense, manufacturing, or technology fields (preferred).
  • Experience managing complex cross-functional workflows or executive-level project support (preferred).
  • Familiarity with government contracting, program reviews, or technical organizations (preferred).
  • Experience organizing leadership offsites or board-level meetings (preferred).

Benefits

  • Competitive total compensation package.
  • Pay range of $84,000 to $114,000 USD.
  • Comprehensive medical, dental, vision, life, and other benefit options.
  • 401(k) with company match.
  • 4 weeks of paid time off per year.
  • 12 company holidays annually.
  • Professional development and career advancement opportunities.
  • E-Verify participation and employment eligibility verification support.

Interested in this position?

Apply directly on the company website

Apply Now

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