NZ Executive Assistant - Dayshift Remote

3 hours, 10 minutes ago
Full-time
Senior
Operations
D2B

D2B

D2B specializes in connecting Australian businesses with top offshore talent, facilitating the hiring process to help companies scale efficiently and effectively.

Professional Services

Description

  • Provide high-level executive support to the Managing Director, including inbox and calendar management.
  • Draft correspondence, prepare documents, and handle enquiries on behalf of leadership when appropriate.
  • Coordinate meetings, appointments, agendas, notes, action items, and travel arrangements.
  • Manage projects in the firm’s project management software and track deadlines and follow-ups.
  • Develop and improve internal workflows, task lists, documentation, and process manuals.
  • Prepare executive reports, business summaries, dashboards, and presentation materials.
  • Compile operational, project, and growth-related data into clear reports for leadership review.
  • Maintain digital filing systems and support internal communications, events, and ad hoc administrative projects.
  • Review administrative processes and support the implementation of new systems, technologies, SOPs, and AI tools.

Requirements

  • Previous experience as an Executive Assistant, Personal Assistant, or Senior Administrative Coordinator.
  • Exceptional organisational and time management skills.
  • Excellent written and verbal English communication skills.
  • Strong experience managing executive calendars and inboxes.
  • Advanced Microsoft Office skills, particularly Excel and PowerPoint.
  • Experience preparing executive reports and business dashboards.
  • Confident using project management software.
  • Strong attention to detail and ability to manage multiple priorities.
  • High level of professionalism, discretion, and confidentiality.
  • Ability to work independently and anticipate business needs.
  • Previous experience supporting business owners or senior executives is desirable.
  • Experience within a professional services or accounting environment is desirable.
  • Experience creating reporting dashboards and executive presentations is desirable.
  • Exposure to workflow automation and process improvement initiatives is desirable.
  • Experience using AI tools to improve productivity and business administration is desirable.

Benefits

  • Salary of $1,500–$2,000 NZD per month.
  • Full-time independent contractor arrangement.
  • NZ working hours and holidays.

Interested in this position?

Apply directly on the company website

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