Senior Executive Assistant (CEO & C-Suite Support) - Remote

2 hours, 22 minutes ago
Full-time
Senior
Project and Program Management
Pavago

Pavago

Pavago specializes in connecting small and medium-sized businesses with skilled offshore talent from Pakistan and Latin America, offering a streamlined recruitment process that enables the hiring, onboarding, and payment of remote employees at signific...

IT Services
Founded 2023

Description

  • Manage complex executive calendars across multiple time zones and resolve scheduling conflicts proactively.
  • Coordinate internal and external meetings, board meetings, off-sites, and company events.
  • Manage executive inboxes, screen calls and correspondence, and draft, edit, and proofread communications.
  • Prepare meeting agendas, briefing materials, executive summaries, presentations, reports, and notes.
  • Coordinate domestic and international travel, itineraries, logistics, and related expense tracking.
  • Support strategic initiatives and executive projects by tracking deliverables, deadlines, and action items.
  • Coordinate cross-functional teams, internal teams, clients, and external stakeholders.
  • Maintain confidential records, contracts, documentation, and filing systems.
  • Process expense reports, invoicing, and budget tracking while improving administrative workflows.
  • Support executive office operations with accuracy, efficiency, and follow-through.

Requirements

  • 5+ years of experience as an Executive Assistant, Senior Administrative Assistant, Chief of Staff, or Executive Operations professional.
  • Proven experience supporting CEOs, founders, presidents, or C-suite executives.
  • Experience managing complex calendars, executive communications, and high-priority projects.
  • Strong organizational and project management skills.
  • Excellent written and verbal English communication skills.
  • High level of professionalism, discretion, and confidentiality.
  • Ability to manage multiple priorities in fast-paced environments.
  • Comfortable working independently in a remote environment.
  • Bachelor’s degree in Business Administration, Communications, or a related field (nice to have).
  • Experience supporting leadership in startups, consulting, finance, legal, technology, or other high-growth organizations (preferred).
  • Experience coordinating domestic and international travel, preparing executive presentations and reports, and working with board members and senior stakeholders (preferred).
  • Proficiency with Microsoft Office Suite, Google Workspace, project management tools such as Asana, Monday.com, Notion, or Trello, video conferencing tools such as Zoom, Microsoft Teams, or Google Meet, and expense/travel management tools.

Benefits

  • Full-time remote role.
  • Working hours aligned to U.S. business hours.
  • Opportunity for long-term growth.
  • Career progression into Chief of Staff, Executive Operations Manager, Operations Director, or Business Operations Lead.
  • High visibility across strategic business initiatives.
  • Trusted partnership with executive leadership.

Interested in this position?

Apply directly on the company website

Apply Now

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