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HR Virtual Assistant

21 hours, 51 minutes ago
Philippines
Full-time
Junior
Human Resources
Operations
Asana Cybersecurity HIPAA Trello
Apply Now
Winning Assistants

Winning Assistants

Winning Assistants specializes in providing HIPAA certified virtual assistants to healthcare professionals, enabling them to efficiently manage administrative tasks such as medical billing, coding, and patient communications, thereby allowing clients t...

Health Care Providers & Services
View All Jobs 33

Description

  • Post job advertisements for therapists and administrative roles on job boards and university channels.
  • Track applicants, interview status, and hiring outcomes in the recruitment spreadsheet.
  • Schedule interviews with the office manager, owner, and other stakeholders.
  • Send onboarding emails and create new employee folders in Google Drive and HR systems.
  • Verify onboarding documents including OCPS packets, licensure documents, CPR certifications, background checks, W-4s, I-9s, and direct deposit forms.
  • Assist with Medicaid credentialing and maintain accurate employee credentialing records.
  • Manage employee files, attendance, PTO tracking, and weekly hour reports.
  • Prepare offer letters, employment agreements, and internal HR forms.
  • Support new hire orientation, probation monitoring, and HR communication updates.
  • Send reminders for training sessions, compliance deadlines, meetings, policy updates, and staff announcements.
  • Prepare and submit the weekly HR productivity report every Friday by 3 PM EST.
  • Attend daily virtual check-ins and the weekly HR coordination meeting, and remain responsive during work hours.

Requirements

  • Experience in HR, recruiting, or healthcare administration is required.
  • Previous virtual assistant experience is preferred but not required.
  • Familiarity with U.S. healthcare documentation such as W-4, I-9, HIPAA, and licensure is a plus.
  • Must speak and write English very clearly.
  • Must have relevant work experience.
  • Must be able to submit an NBI clearance and/or Local Police Clearance before onboarding.
  • Must be available for video meetings with camera on when needed.
  • Reliable laptop or desktop computer is required.
  • High-speed internet connection of at least 10 Mbps is required.
  • Noise-canceling headset and webcam are required for virtual meetings.
  • Must have a quiet, professional workspace.
  • Experience with Google Workspace, Canva, Indeed, ZipRecruiter, LinkedIn Recruiter, Trello or Asana, Slack, WhatsApp, or GroupMe is required or strongly preferred.
  • Must be highly organized, detail-oriented, motivated, and able to work independently.
  • Must be available to work full-time, 40 hours per week, Monday to Friday, 9:00 AM to 6:00 PM EDT.
  • Part-time availability of 25–30 hours per week may be considered during the first 30 days of training/probation.
  • Occasional Saturday availability may be required for onboarding, recruitment events, or quarterly HR audits.

Benefits

  • Dedicated HR and contractor support team for guidance, contract matters, and client communication.
  • Optional premium VPN access for added privacy and security.
  • Provided HIPAA and cybersecurity training with certification.
  • Access to top 1% VA performance training on communication, productivity systems, and client management.
  • Client-approved U.S. holidays off, depending on client needs and schedule.
  • Client-approved paid or unpaid time off, if offered by the client.
  • Access to templates, workflow guides, productivity tools, and client-specific SOP support.
  • Optional performance-based incentives, bonuses, or increased hours based on client approval.

Interested in this position?

Apply directly on the company website

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