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Executive Virtual Assistant

6 hours, 11 minutes ago
Philippines
Full-time
Junior
Virtual Assistant
Customer and Technical Support
CRM Cybersecurity HIPAA Salesforce
Apply Now
Winning Assistants

Winning Assistants

Winning Assistants specializes in providing HIPAA certified virtual assistants to healthcare professionals, enabling them to efficiently manage administrative tasks such as medical billing, coding, and patient communications, thereby allowing clients t...

Health Care Providers & Services
View All Jobs 23

Description

  • Provide direct administrative support to C-suite executives and senior managers.
  • Manage executive calendars, schedule appointments, and coordinate meetings.
  • Handle email and text management, including sorting, responding, prioritizing, and sending newsletters.
  • Prepare documents, reports, presentations, and spreadsheets.
  • Assist with data entry, CRM updates, and database management.
  • Respond to customer inquiries via email, chat, and phone and resolve issues professionally.
  • Support appointment setting, calendar coordination, cold calling, outreach, and inside sales processes.
  • Coordinate travel arrangements, including flights, accommodations, and transportation.
  • Assist with internal operations and operational documentation across multiple business functions.
  • Create simple graphic designs and basic marketing materials using Canva or similar tools.

Requirements

  • Proven experience as an Executive Assistant, Virtual Assistant, or Administrative Assistant.
  • Strong organizational and multitasking skills.
  • Ability to manage multiple responsibilities across operations, sales support, and customer service.
  • Excellent written and verbal communication skills.
  • Experience working with executives or senior leadership preferred.
  • Comfortable handling phone calls and client communication.
  • Must be able to work full-time during EST business hours (8:30 AM–5:30 PM EST, Monday–Friday).
  • HIPAA certification preferred, or willingness to obtain it if required.
  • Reliable internet connection and a professional remote workspace are required.
  • Must be proficient in speaking and writing English very clearly.
  • Must have relevant work experience.
  • Must submit an NBI clearance and/or Local Police Clearance background check before onboarding.
  • Must be available for video meetings with camera on when needed.
  • Reliable laptop or desktop computer, high-speed internet of at least 10 Mbps, noise-canceling headset, and webcam are required.
  • Microsoft Office Suite, Google Workspace, Canva or similar design platforms, and basic IT troubleshooting skills are required.
  • Experience with Slack, Salesforce, WhatsApp, or Skype is preferred.

Benefits

  • Dedicated HR and Contractor Support Team for guidance, contract matters, and client communication.
  • Optional premium VPN access for added privacy and security.
  • Provided HIPAA and cybersecurity training plus certification.
  • Access to top 1% VA performance training on communication, client management, productivity systems, and best practices.
  • Client-approved U.S. holidays off according to the client’s needs and schedule.
  • Client-approved paid or unpaid time off, if offered by the client.
  • Access to templates, workflow guides, productivity tools, and client-specific SOP support.
  • Optional performance-based incentives, such as bonuses, increased hours, or other rewards.

Interested in this position?

Apply directly on the company website

Apply Now

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