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Executive Assistant (US)

3 weeks, 3 days ago
United States
Part-time
Senior
Executive Assistant
Operations
CRM
Apply Now
Wing Assistant

Wing Assistant

Wing Assistant: Your dedicated assistant for businesses and executives, offering affordable support for essential tasks to drive business growth.

Professional Services
51-250
Founded 2017
$2M raised
View All Jobs 273

Description

  • Create and send invoices, track payments, and record company expenses.
  • Gather data on trends, industry best practices, and publicly available information, then prepare reports and comparative analyses.
  • Store, organize, and maintain documents, files, and internal records.
  • Perform data entry tasks such as preparing lead lists, meeting minutes, payroll information, transcribing audio, and organizing research notes.
  • Research products, purchase goods, and secure samples as needed.
  • Update and manage marketing and sales information in a CRM system.
  • Monitor projects, support internal communication, and organize company data.
  • Coordinate calendars, prevent scheduling conflicts, and ensure clients are prepared for meetings.
  • Prepare travel itineraries and book hotels, rental cars, and related arrangements.
  • Handle calls and emails, follow up on correspondence, and manage inboxes according to client preferences.
  • Synthesize data and other content into reports and presentation slides.
  • Upload videos, manage negative reviews, keep account profiles up to date, and complete ad hoc tasks.

Requirements

  • Minimum of 3 years of experience as an Executive Assistant supporting C-level executives such as CEOs or COOs.
  • Bachelor's degree or completion of a certificate course is required.
  • Excellent phone, email, and instant messaging communication skills.
  • Excellent written and verbal English communication skills at B2 level or higher.
  • Strong organizational and time management skills.
  • Tech-savvy and familiar with tools such as desktop sharing, cloud services, and VoIP.
  • Experience with word processing software and spreadsheets, such as MS Office.
  • Knowledge of online calendars and scheduling tools, such as Google Calendar.
  • Proactive attitude and willingness to be trained.
  • Must be located in the US.
  • Must have a USB headset with noise cancellation, a working webcam, a computer with at least a 1.8 GHz processor and 4 GB RAM, and reliable internet with at least 25 Mbps primary speed and 10 Mbps backup speed.

Benefits

  • Performance incentives.
  • Paid training.
  • 100% work-from-home arrangement.
  • Holiday and overtime pay.
  • Upskilling opportunities.
  • Opportunities for career growth.
  • Job security and stability.
  • Inclusive culture and exceptionally supportive team.

Interested in this position?

Apply directly on the company website

Apply Now

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