Executive Assistant & Marketing Coordinator

5 hours, 4 minutes ago
Full-time
Mid Level
Marketing and Growth
Virtual Assistance Services

Virtual Assistance Services

VirtualStaff365 is a Melbourne-based outsourcing specialist that helps Australian businesses source, hire, and retain virtual staff. They assist in improving operational efficiency, reducing staffing costs, and growing businesses by providing professio...

Professional Services
11-50
Founded 2016

Description

  • Manage the Managing Director’s calendar, appointments, travel arrangements, and deadline tracking.
  • Screen and prioritise emails, calls, and other correspondence.
  • Prepare meeting agendas, notes, follow-up actions, and internal and external communications in coordination with the Office Manager.
  • Support HR administration tasks, including contracts and onboarding processes.
  • Coordinate with external service providers such as accountants, IT specialists, designers, photographers, and SEO consultants.
  • Develop and update social media content across LinkedIn and Instagram.
  • Create newsletters and website content, and maintain brand consistency across all materials and touchpoints.
  • Maintain and update the client and referral database within the CRM.
  • Support relationship management, business development initiatives, events, and sponsorship coordination.
  • Track marketing budgets, invoices, and calendar deadlines.

Requirements

  • Proven experience as an Executive Assistant or Personal Assistant.
  • Advanced proficiency in Microsoft Office programs.
  • Exceptional written and verbal communication skills.
  • Strong organisational skills with the ability to manage competing priorities.
  • A proactive and committed approach to delivering high-quality work.
  • Ability to build strong professional relationships and fit into a friendly team culture.
  • A degree or diploma in Marketing (nice to have).
  • Prior experience working within a law firm (nice to have).
  • Experience using Smokeball or similar legal practice management software (nice to have).
  • Familiarity with CRM systems and social media management for professional platforms (nice to have).

Benefits

  • Permanent work-from-home setup.
  • Day shift during Australian business hours.
  • Full-time role.
  • HMO coverage.
  • Annual leave.
  • 13th-month pay.
  • Government-mandated benefits.

Interested in this position?

Apply directly on the company website

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