Executive Assistant to Founder (Operations & Legal Focus)

3 weeks ago

Mind Friend / Mindfriend

Mind Friend describes itself as a Licensed Psychological Professionals Directory and a directory for mental health professionals. It helps people find verified specialists and offers a complementary platform for licensed and registered mental health and wellbeing professionals, along with resources, videos, events, and social-media-related support.

Mental health

Description

  • Manage the founder’s calendar, meetings, scheduling, and travel arrangements.
  • Organize priorities, track deadlines, and keep work moving across competing demands.
  • Manage inbox communications and respond on behalf of the founder and company when needed.
  • Prepare documents, presentations, meeting notes, and follow-up materials.
  • Improve internal workflows and identify inefficiencies in day-to-day operations.
  • Build systems and processes that support scalability and operational efficiency.
  • Coordinate with external partners, freelancers, and internal team members across projects.
  • Support operational projects spanning multiple departments.
  • Review contracts, agreements, NDAs, and other legal documentation.
  • Research market, competitor, regulatory, and business topics to support strategic initiatives.

Requirements

  • Previous experience as an Executive Assistant, Personal Assistant, Chief of Staff, Operations Associate, or in a similar startup role.
  • Strong operational mindset with a focus on building systems and fixing inefficiencies.
  • Experience handling contracts, legal documents, or working alongside legal teams.
  • Strong understanding of AI tools and automation platforms.
  • Highly proactive and able to solve problems independently without waiting for direction.
  • Experience working directly with startup founders.
  • Legal education or background is preferred.
  • Experience in SaaS, tech, healthcare, or startup environments is preferred.
  • Experience managing remote teams or global contractors is preferred.

Interested in this position?

Apply directly on the company website

Apply Now

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